Board of Supervisors Minutes
February 2011
February 2, 2011
The Fremont County Board of Supervisors met in regular session on Wednesday, February 2, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Twila Larson, FREDCO Director met with the board regarding a FREDCO retreat and Iowa Local Food and Farm Plan. Larson feels whoever is on the Health and Human Services Board may have the opportunity to get some more people involved in the project because there are so many avenues to the food system. FREDCO is having an annual retreat on February 26, 2011 and they would like all three Board of Supervisors to come.
At 9:15 a.m. the Board reviewed and set levies for Board Controlled Drainage.
At 9:30 a.m. let the records show Steve Whitehead, Maintenance, did not make it to this meeting.
At 9:55 a.m. Christy Briley, Assistant Auditor/Safety Coordinator presented the board with results of a Building Safety Inspection the safety committee completed on county buildings. Briley said the committee would do a follow-up walk through in six months.
At 10:05 a.m. Mike Batenhorst, Assistant to the Engineer met with the Board with a list of bids for two new pickup trucks. After reviewing the bids Hickey made a motion to approve the purchase of a 2011 F150 4x2 and a 2011 F150 4x4 for a total of $44,452 from McMullen Ford. Bartholomew, aye; Hickey, aye; Morgan, aye.
At 10:30 a.m. the public hearing for the Amendment of the 2010/2011 County Budget was held. Present was Morgan, Bartholomew, Hickey and Kirk. With no one present from the public and no objections to the amendment, Hickey made a motion to close the hearing. Bartholomew, aye; Hickey, aye; Morgan, aye. Motion was made by Bartholomew to approve the budget amendment. Bartholomew, aye; Hickey, aye; Morgan, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 1st day of February, 2011, that the following change in appropriation be made:
Expenditures
Increase 23000-06110-481-22 +$16,650
Increase 01000-01050-399-05-729 +$35,000
Increase 29000-01010-492-05-9 +$22,289
Increase 01000-01100-100-04-4 +$4,493
Increase 01000-01100-422-04 +$1,000
Increase 02000-01100-110-04 +$333
Increase 02000-01100-111-04 +$310
Revenue
Increase 01000-00051-2890-04 + $6,136
Increase 23000-06000-2651-22 + $16,650
Increase 29000-01000-8520-05 +$22,289
Motion to approve made by Bartholomew.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/ Bart Bartholomew aye
/s/ Randy Hickey
aye
At 10:45 a.m. Mike Crecelius, EMC/Sanitarian met with the board to discuss water/septic violations at I-29 Agri-Business Park. Crecelius said he would make arrangements to have DNR come down and explain the violations.
At 11:10 a.m. Kevin Aistrope, Fremont County Sheriff met with the Board to get approval to purchase a new vehicle. Aistrope said he has it in his budget to purchase a 2011 Chevrolet Tahoe 4WD for a cost of $25,008 with trade in. Motion was made by Bartholomew to approve the purchase. Bartholomew, aye; Hickey, aye; Morgan, aye.
The Treasurer’s Semi-Annual Report was approved and sent for publication.
In other business, claims for February 4, 2011 were approved.
At 11:30 a.m. there being no further business, Hickey made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
February 8, 2011:
At 8:30 a.m. On Tuesday, February 8, 2011, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Cara Morgan, Bart Bartholomew, Judy Crain, Dan Davis, Karen Berry, Jan Winkler, Steve Whitehead, Jennifer McAllister, Margaret Johnson, Mike Crecelius, Arnold Emberton and Joan Kirk. Topics discussed were: collection checks, information text to all employees, delinquent notices and collections, tourism board meeting.
The Fremont County Board of Supervisors met in regular session on Tuesday, February 8, 2011, in the Fremont County Courthouse Boardroom, with Morgan and Bartholomew present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Randy Hickey was not present for this meeting.
Let the records show Grace Johnson with the Hamburg Reporter was present for this meeting.
At 9:00 a.m. Motion was made by Bartholomew to leave the decision of any weather related courthouse closings to the Chairman of the Board of Supervisors. Also present was Karen Berry and Arnold Emberton. Bartholomew, aye; Morgan, aye.
At 9:30 a.m. Steve Whitehead, Courthouse Maintenance met with the Board regarding a $122 fire alarm censor that was damaged during attic repairs. Whitehead feels the construction company should pay for the damages. Motion was made by Bartholomew to grant Custodian Whitehead permission to contact the construction company for replacement cost. Bartholomew, aye; Morgan, aye.
County Auditor will contact Ebmeier-Engineering to find out where they are with the detailed report to the County’s insurance company.
At 9:45 a.m. Dan Davis, Fremont County Engineer, met with the Board. Motion was made by Bartholomew to authorize the Chairman to Sign Amendment to Design Contract with HGM on Thurman Bridge. Bartholomew, aye; Morgan, aye. Design work will come out of Farm to Market funds.
Davis has a full time person leaving the road department and wants to know if he has the Board’s permission to fill the position. Bartholomew made a motion to allow the hire. Bartholomew, aye; Morgan, aye.
At 10:00 a.m. Bid Opening on Project #L-4-8-2 Box Culvert. Four bids were opened from the following : Collins Contracting Co. Inc. $219,019.42, McCulley Culvert, Inc. $216,618.15, Graves Construction Company, Inc. $245,778.95 and Gus Construction Co. Inc. $175,942.47. Johnny Polivak was present for this bid opening. Davis said after he reviews bids he would come back in with his recommendation.
At 10:30 a.m. Mark Travis, City of Sidney met with the Board regarding abatement of taxes on lots owned by City of Sidney. Bartholomew made a motion to approve the following resolution. Bartholomew, aye; Morgan, aye.
RESOLUTION ABATING TAXES ON LAND OWNED BY CITY OF SIDNEY WHEREAS, the City of Sidney now owns certain property in Sidney, Fremont County, Iowa, Parcel No. 470470360010000, 1003 Clay Street, described as: LTS 13 & 14 HIATTS ADDITION and Parcel Number 470470360000000, 1005 Clay Street, described as: LTS 11 & 12 HIATTS ADDITION, BOTH IN THE ORIGINAL TOWN OF SIDNEY, FREMONT COUNTY, IOWA according to the recorded plat thereof. WHEREAS, the property is now owned by the City of Sidney and therefore should not be on the tax rolls according to Section 427.1(2), Code of Iowa, IT IS HEREBY RESOLVED that the above described property shall be listed as exempt on the tax list of the Fremont County Auditor. Further, all current and delinquent real property taxes are abated under Iowa Code Section 445.63. This includes taxes payable as long as the City of Sidney owns the property. BE IT FURTHER resolved that the Auditor and Treasurer shall enter such change orders required to abate these taxes. Motion made by Bartholomew to approve resolution.
Dated this 8th day of February, 2011.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/ Bart Bartholomew aye
/s/ Randy Hickey
absent.
At 10:45 a.m. Ken Mather met with the board to discuss the road condition of 292nd Ave. Mather said the road is always in need of repair and maintenance and feels the county should be maintaining it. There is some question that the road could be private property and has no public right-of-way. Any decision on this road will have to wait until it is determined if it is a private road or public road. Davis gave Mather a state phone number to call to see if they had any information on who owns the road. Bartholomew made a motion to table until it could be researched. Bartholomew, aye; Morgan, aye.
RESOLUTION NO. 2011-14
RESOLUTION ORDERING THE TREASURER TO SUSPEND TAXES PURSUANT TO IOWA CODE SECTION
427.9
At 11:00 am motion was made by Bartholomew to approve Resolution 2011-14, a
resolution ordering the Treasurer to suspend taxes on parcel numbers
450450127000000 and 450450128000000 pursuant to Iowa Code Section 427.9 in
regards to a notification from the Department of Human Services.
Bartholomew, aye; Morgan, aye.
Approved this 8th day of February, 2011.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/ Bart Bartholomew aye
/s/ Randy Hickey
absent
The following claim was approved for hand written warrant. Rural Services Basic Fund; Uniformed Patrol Services; Motor Vehicle, $25,008.
In other business, the County Recorder’s Monthly Report was approved.
Payroll was approved for February 11, 2011.
Let the records show the Board received a 2011 Grand Jury Report.
At 11:20 Bartholomew made a motion to adjourn. Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
February 15, 2011:
The Fremont County Board of Supervisors met in regular session on Tuesday, February 15, 2011, in the Fremont County Courthouse Boardroom, with Morgan and Bartholomew present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Randy Hickey was not present for this meeting.
At 9:00 a.m. Jan Winkler, CPC met with the Board requesting the Board sign a Modification Request Form for SharePoint User MOU with Iowa Department of Public Health. Motion was made by Bartholomew to put Morgan on as SharePoint User. Bartholomew, aye; Morgan, aye.
Winkler gave a department update, which included in part: less state funding, changes in fee service, waivers and waiting lists.
At 9:25 a.m. Dan Davis, Engineer met with the Board. Motion was made by Bartholomew authorizing Chairman Morgan to sign Resolution to Award Gus Construction on Project #L-4-8-2. Bartholomew, aye; Morgan, aye.
RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT WHEREAS, the Fremont County Board of Supervisors held a letting for construction projects on February 8, 2011, and WHEREAS, four (4) bids were received for RCB Box construction on Project L-4-8-2, NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to Gus Construction Co., Inc. of Casey, Iowa for the low bid of $175,942.47. The cost of this project shall be paid from Secondary Road funds. Motion to approve made by Bartholomew.
Approved this 15th day of February, 2011.
ATTEST:
/s/ Joan Kirk
/s/ Cara Morgan, Chairman aye
Fremont County Auditor
/s/ Bart Bartholomew aye
/s/ Randy Hickey
absent
Motion was made by Bartholomew authorizing Chairman Morgan to sign IA DOT Payment Voucher for HGM on Project #STP-S-CO36(59) - - 5E-36. Bartholomew, aye; Morgan, aye.
Motion was made by Bartholomew authorizing Chairman Morgan to sign IA DOT Payment Voucher for HGM on Project #BRS-CO36(60) - - 60-36. Bartholomew, aye; Morgan, aye.
Motion was made by Bartholomew authorizing Chairman Morgan to sign Work in ROW Permit for Windstream Communications to Place Telephone Cable Across 250th St. in Sidney Township. Bartholomew, aye; Morgan, aye.
At 9:45 a.m. Motion was made by Bartholomew to appoint the Conservation Director, with Bob Benton as an alternate for a three year term to The Loess Hills Alliance Board. Bartholomew, aye; Morgan, aye.
At 9:50 a.m. Motion was made by Bartholomew to approve Class C Liquor License for Sidney Legion Club. Bartholomew, aye; Morgan, aye.
At 11:00 a.m. Amanda Downey with Wellmark BCBS discussed the County’s Group Health Program/Incentive Strategy with Iowa State Association of Counties.
In other business, claims were approved for February 18, 2011.
The Sheriff’s Monthly Report was approved.
At 11:40 a.m. there being no further business, Bartholomew made a motion to adjourn.
Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman
The Fremont County Board of Supervisors met in regular session on Tuesday, February 22, 2011, in the Fremont County Courthouse Boardroom, with Morgan, Bartholomew and Hickey present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.
Let the records show Twila Larson, John Walters and Grace Johnson with the Hamburg Report was present.
At 6:30 p.m. the Board opened bids for a three-year County Farm Lease Agreement. Motion was made by Hickey to accept the high bid of $48,364.80 from C. W. Farms of Tabor as rent for the next three years. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 6:45 p.m. Motion was made by Hickey to approve the budget for publication. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 7:00 p.m. regarding 292 Ave. being a county road, Hickey said the County Engineer is in the process of getting the state to come down and look at it. Marker said that road has never been adopted as a county road. Mather is asking how it could be adopted as a county road.
At 7:15 p.m. Motion was made by Hickey to approve & Sign Flexible Benefit Plan Summary with Wellmark BCBS. Hickey, aye; Bartholomew, aye; Morgan, aye.
At 7:20 p.m. Karen Berry, Assessor met with the Board to discuss the I-29/Hwy 2 Development. The development wants to vacate every plat on Les Robbins side and turn it back to Ag land. The zoning right now is commercial. The Assessor’s Attorney advised the assessor to talk to the Board regarding the TIF agreement that is in place for that area. He is under the understanding TIF’s are not to be on ag land and would suggest the board talk to Robert E. Josten with Dorsey & Whitney LLP, who set up the TIF to find out how that will affect the TIF Agreement.
At 7:55 p.m. Motion was made by Bartholomew authorizing Chairman Morgan to sign Construction Contracts & Bonds for Project #L-4-8-2 with Gus Construction. Hickey, aye; Bartholomew, aye; Morgan, aye.
In other business, payroll for February 25, 2011, was approved.
At 8:15 p.m. there being no further business, Bartholomew made a motion to adjourn.
Hickey, aye; Bartholomew, aye; Morgan, aye.
ATTEST:
Fremont County Auditor Cara Morgan, Chairman