Board of Supervisors Minutes
April 2015

April 7, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 7, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show present for this meeting was, Shannon Schram, B103 Radio.   

At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of Final Payment Voucher for Bluff RD Project #FM-CO36(69)- - 55-36.  Motion was made by Morgan to approve voucher.  Motion carried unanimously. 

At 9:15 a.m. Motion was made by Morgan to appoint Christy Howe as new member of Board of Health.  Motion carried unanimously. 

At 9:20 a.m. Jeremy Davis, Michael Goins, and Jason Watkins, Midwest Data Center, met with the board to discuss Fiber Optics for Correction Center and Courthouse.  Also present was Kevin Aistrope.  They presented an estimate, but Morgan asked them to break it down per building.  Midwest Data Center representative said they can also bid an internet connection between these facilities.  No decision was made.    

In other business, Recorder’s report was approve for the month of March.  

At 9:45 a.m. there being no further business, Morgan made a motion to adjourn.  Motion carried unanimously. 

ATTEST: 

Fremont County Auditor                                                                                Randy Hickey, Chairman

April 14, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 14, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted.

Let the records show present for this meeting was Shannon Schram, B103 Radio, and Nick Johansen, Shenandoah Valley News.    

At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of two dust control treatment permits.  Motion was made by Morgan to sign permits to allow Jerico and Sapp Bros Petroleum to put dust control treatment on Fremont County roads.  Motion carried unanimously. 

At 9:15 a.m. Dee Owen, Auditor’s Office, requesting approval of new & disallowed Business Property Tax Credit applications.  Motion was made by Morgan to approve applications as submitted.  Motion carried unanimously. 

At 9:30 Jason Watkins, Midwest Data, met with the board to present a detailed bid on a Fiber Optics proposal in regard to various Fremont County facilities.  Also present were Jeremy Davis, Michael Goins, and Arnold Emberton.  No decisions were made. 

At 9:45 a.m. Justin Hornberger, Spiral Communications, presented a bid proposal for Fiber Optics regarding various Fremont County facilities.  Also present was Arnold Emberton.  Hornberger said he would update his bid to be more detailed and get it back to the board.  

At 10:00 Kevin Aistrope, Sheriff met with the board regarding the following: 

Motion by Morgan to approve three change orders for the LEC.  Motion carried unanimously.    

Aistrope handed out to the board a LEC Progress Budget Summary update. 

Aistrope advised the board of an accident, saying a deputy was on his way to a call when a deer was hit with the deputy’s 2011 vehicle causing the vehicle to be totaled.  Options are to purchase a new vehicle to replace it, or lease a vehicle until the 1st of July and replace it then.  Aistrope said the insurance company is allowing $15,700 for the totaled vehicle and will pay to transfer equipment to the new vehicle.  Also present was Steve Owen.  Morgan made a motion to pay for the vehicle out of this year’s budget.  Motion carried unanimously. 

In other business claims were approved for April 17, 2015

Following adjournment the board will conduct an interview for a Case Management Supervisor.  

At 10:40 a.m. there being no further business, Hickey made a motion to adjourn.  Motion carried unanimously

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

April 21, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 21, 2015, in the Fremont County Courthouse Boardroom, with Hickey, Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show present for this meeting was, Shannon Schram, B103 Radio, and Nick Johansen, Shenandoah Valley News. 

At 9:00 a.m. Dan Davis, Engineer, met with the board requesting approval of the following payment voucher.  Motion was made by Morgan to sign payment voucher for HGM Associates on Proj #STP-S-CO36(70)-- 5E-36 on J-18 from L68 to M16.   Motion carried unanimously. 

At 9:15 a.m. Discussion on Guidelines for Courthouse and Public Building Security.  Present were Danny Toma, Jennifer McAllister, Karen Berry, Robin Shirley, Arnold Emberton and Chad Herring.  It was felt that guidelines should cover the whole courthouse, not just the court system, also have someone from outside the courthouse, with security experience, offer suggestions and guidance.  Morgan made the motion to move forward with the process, and set up a committee.  Motion carried unanimously.   

At 9:30 a.m. Motion was made by Hendrickson to move forward with Midwest Data Center’s low bid proposal of $25,000 for the county’s fiber optics project.  Motion carried unanimously.  Also present were Arnold Emberton and representatives from Midwest Data and Spiral Communications. 

At 9:45 a.m. Cara Morgan, made a motion to go into closed session according to Iowa Code 21.5(c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation.  Vote – Hendrickson, aye; Morgan, aye; Hickey, aye.  Present was Joan Kirk, Auditor, Earl Hendrickson, Cara Morgan, and Randy Hickey.  At 9:47 a.m. the Board went into closed session.  At 9:50 a.m. motion was made by Morgan to go out of closed session.  Vote:  Hendrickson, aye; Morgan, aye; Hickey, aye.  No action was taken.  

At 9:55 a.m. Motion was made by Morgan to hire Jennifer Thompson, with many years of experience, as the Case Management Supervisor.  Motion carried unanimously.  Thompson’s new duties will begin July 1, 2015.  Also present was Arnold Emberton.  

At 10:00 a.m. Steve Owen, First Deputy, met with the board requesting approval to move forward with Stellar Inmate Services.  Owen said there will be no charge to the county to provide commissary and banking services to inmates, and it will save time and allow staff to do other duties.  Motion was made by Morgan to move forward with the Stellar System.  Motion carried unanimously.  

In other business, Sheriff’s Report was approved for month of March, 2015. 

At 10:05 a.m. there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously. 

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

April 28, 2015:

The Fremont County Board of Supervisors met in regular session on Tuesday, April 28, 2015, in the Fremont County Courthouse Boardroom, with Hendrickson and Morgan present.  A quorum was declared and the meeting officially called to order at 9:00 a.m.  Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show Randy Hickey was not present for this meeting, and Shannon Schram, B103 Radio and Nick Johansen, Shenandoah Valley News were present.   

At 9:00 a.m. Motion was made by Morgan to sign Wellmark Renewal Agreement & MSP Addendum N2305.  Motion carried unanimously. 

At 9:05 a.m. Courthouse volunteers appointed to the Courthouse Security Committee are listed as follows:  Kevin Aistrope, Steve Owen, Patricia Lant, Karen Berry, Arnold Emberton, Danny Toma, Mike Crecelius, Jennifer McAllister, Jeff Shirley, Joan Kirk and Cara Morgan.  Clerk’s Office/Court Administration:  Kent Wirth, Jeffrey Larson, Robin Shirley and Jane Wilson.   

Jeff Shirley, Fremont County Safety Coordinator, spoke to the board briefly about how important it is to follow the correct procedure of reporting any accident and/or injury to any employee or county owned vehicle.  Shirley feels the county personnel should be reminded to follow the correct procedures in case of an injury.         

At 9:15 a.m. Reba Richie, CPC Supervisor/Director, and Jennifer Thompson, CPC, met with the board to discuss transition for Case Management Supervisor/Agency Director.  Morgan said she would like to see Richie hand over a good share of work to Thompson now in order to make the transition easier.  Thompson indicated that they are still one CPC short and she is carrying a heavy work load.  She would like to see someone hired to fill the vacant position before she can take on a big portion of the Supervisory duties.  Morgan made a motion to immediately start the procedures to fill the vacancy, then in 30 days reassess to see how things are going.  Motion carried unanimously. 

At 9:45 a.m. Motion was made by Morgan to approve the 2014/2015 Budget Amendment for publication.  Present were Kevin Aistrope, Danny Toma and Mike Crecelius. Motion carried unanimously.   

In other business, claims were approved for May 1, 2015

At 9:53 there being no further business, Hendrickson made a motion to adjourn.  Motion carried unanimously. 

ATTEST:
 

Fremont County Auditor                                                                                Randy Hickey, Chairman

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