Board of Supervisors Minutes
May 2009
May 5, 2009:
The Fremont County Board of Supervisors met in regular session on Tuesday, May 5, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Patricia Rengifo-Lant was present for this meeting.
At 9:00 a.m. Randy Gomez with Alliance Benefit Group of Indiana, an actuarial provider, met with the Board to discuss cost and requirements for complying with the GASB 45 provisions for year ending 2010. Gomez said it would cost between $1,500 and $2,500, depending on the plan the county chose, for the first year, and no cost for the 2nd and 3rd year. For the next three years it would cost $1,500 for the first year, and could cost $750 for the next two years if there was a big change in health insurance or benefits to retired employees. No decisions were made.
At 9:30 a.m. Fremont County Engineer Dan Davis met with the Board to discuss his proposed 3-year contract. Davis said he would make suggested changes and return the contract to the Board.
At 9:35 a.m. Hendrickson made a motion to go into closed session according to Iowa Code 21.5(c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Vote: Hendrickson, aye; Larson, aye; Morgan, aye. Present were Joan Kirk Auditor; Chuck Larson, Earl Hendrickson and Cara Morgan, Board members, and Fremont County Engineer Dan Davis. At 9:35 a.m. the Board went into closed session. At 10:05 a.m. motion was made by Hendrickson to go out of closed session. Vote: Larson, aye; Hendrickson, aye; Morgan, aye. No action was taken.
At 10:23 a.m. the Board discussed changing the Board of Supervisors meetings to one meeting a week. A decision will be made at the May 7th board meeting.
At 10:25 a.m. Sheriff Kevin Aistrope met with the Board regarding a conference call with Labor Relations Consultant Renee Von Bokern. After discussing the current arbitration case, Hendrickson made a motion to approve the Sheriff’s recommendation. Morgan, aye; Hendrickson, aye; Larson, aye.
Payroll and claims were approved for May 8, 2009.
In other business, the Recorder’s Monthly Report was approved.
At 11:00 a.m., there being no further business, Morgan made a motion to adjourn. Hendrickson, aye; Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor
Chuck Larson, Chairman
May 7, 2009:
The Fremont County Board of Supervisors met in regular session on Thursday, May 7, 2009, in the Fremont County Courthouse Boardroom with Supervisors Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 6:30 p.m. FREDCO members met with the Board to discuss a 28E agreement for
an Economic
Development employee. Present were Lynda Cruickshank, Kurt Henstorf, Edna Eaton,
Rev. Dr. Roger Kissel and Sharon Yahnke. Patricia Rengifo-Lant was also present
for the meeting. The group was asking if it would be possible for an Economic
Development employee to be considered an employee of a separate 28E entity,
owned jointly by Fremont County and FREDCO, and be able to participate in the
benefit package for county employees. Revenues and expenses would flow through
FREDCO to pay the employee but that person would be eligible for insurance, sick
leave, vacation and all other benefits for county employees. Larson said he
would ask the County Attorney to contact ISAC to see if this could be done.
Larry Fast was scheduled for a 6:45 p.m. appointment with the Board to discuss tax certificates held by the County. He arrived at the meeting early and Larson asked if he could re-schedule his appointment for next week when the Treasurer could be present. Fast agreed to do this.
Randy Monroe met with the Board to discuss money for signs that the Sidney Chamber has constructed to be placed outside the city limits welcoming and directing travelers to the City of Sidney. Monroe stated that FREDCO had given $500.00, which has been used to paint two signs. He said they would like to light the signs so they would be visible at night.
Monroe mentioned several issues concerning sewage, old junk cars, and yard litter in Anderson that need to be taken care of or citations for public nuisance need be issued. The Board said either the County Engineer or Mike Crecelius, Environmental Health Specialist, could issue citations.
Motion was made by Morgan to approve Resolution No. 2009-28.
RESOLUTION TO RESCIND RESOLUTION 2009-5, RESOLUTION SETTING BOARD MEETINGS FOR 2009.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 7th day of May 2009, that the Board will hold its regular meetings on Wednesday of each week in the office of the Fremont County Courthouse, Sidney, Iowa, commencing at 9:00 a.m. until business is concluded.
The fourth Wednesday of each month the meeting will be held at 6:30 p.m. with no morning meetings.
The June 24th, July 22nd and August 26th meeting will be held at 6:30 p.m. with no morning meetings. At the August 26th evening meeting the board will reevaluate continuing the new meeting schedule.
Motion made by Morgan.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
by June Hardy, Asst. Auditor
/s/ Cara Morgan
aye
At 7:20 p.m. Jan Winkler, Fremont County CPC/Community Services Director, met with the Board for approval for HCBS MR Waiver slots. Motion was made by Hendrickson to authorize Chairman Larson to sign a letter of approval. Morgan, aye; Hendrickson, aye; Larson, aye.
At 8:30 p.m., there being no further business, motion to adjourn was made by
Morgan. Hendrickson, aye; Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
May 12, 2009:
The Fremont County Board of Supervisors met in regular session on Tuesday, May 12, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Carl Mattes, Humbolt County Supervisor, was also present for this meeting.
At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Morgan to authorize Chairman Larson to sign the County Engineer’s contract. Hendrickson, nay; Morgan, aye; Larson, nay.
At 9:30 a.m. David Mouw and Paul Grinsteinner, with New York Life Insurance Company, met with the Board to discuss benefit packages. The purpose of this meeting was to offer various benefit packages to Fremont County employees. Larson said it would be better to come back in December before budget time to review the county’s benefit packages.
At 9:45 a.m. Ryan Sjulin was to meet with the Board to discuss repairs to the retaining wall steps. Sjulin could not attend the meeting today.
At 10:00 a.m. Alise Snyder, Assistant to Fremont County Treasurer, told the Board that Larry Fast could purchase the county-held certificates now, and could pay the subsequent taxes at a later date. Snyder said Fast should put in writing his intentions regarding what he wants to purchase. Fast immediately wrote a letter requesting to purchase the three certificates. Morgan made a motion to accept the offer. Hendrickson, aye; Morgan, aye; Larson, aye.
At 10:15 a.m. Discussed County Finances. On Thursday the Board will discuss budget constraints.
At 10:45 a.m. Fremont County Attorney Margaret Johnson met with the Board to discuss 28E Agreement for Economic Development employee. Johnson provided a packet to the Board for their review. No decisions were made.
In other business, the following claim was approved for a handwritten warrant. General Supplemental Fund: Postmaster, Postage, $37.25.
At 11:05 a.m. there being no further business, motion to adjourn was made.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
May 14, 2009:
At 8:30 a.m. on Thursday, May 14, 2009, a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Chuck Larson, Earl Hendrickson, Cara Morgan, Brent Travis, Jan Winkler, Art Claiborne, Arnold Emberton, Steve Whitehead, Margaret Henkle, Jennifer Clark, Kevin Aistrope and Joan Kirk. Topics discussed were: licensing for same sex marriages; signing off maintenance agreements; new sign at golf course; Veterans Affairs grants; changes in Veterans Affairs Office; Claiborne announced that he would like to retire around November 1st; disposing of county property; any hiring has to be approved by the Board; budget spending.
The Fremont County Board of Supervisors met in regular session on Thursday, May 14, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Patricia Rengifo-Lant was present for this meeting.
At 9:30 a.m. William Blackburn Jr. and Jim Potter met with the Board regarding a celebration at Thurman on September 7 and 8. Part of their goal is to try to keep the celebration free to the public and make it fun and educational. The Board came up with several resources that may be helpful with their endeavor.
At 9:45 a.m. motion was made by Hendrickson to authorize Chairman Larson to sign the benefit plan with Wellmark Blue Cross/Blue Shield. Morgan, aye; Hendrickson, aye; Larson, aye.
At 10:00 a.m. Morgan made a motion to table setting budget constraints. Hendrickson, aye; Morgan, aye; Larson, aye.
At 10:15 a.m. Scott Carnes met with the Board to discuss issues at the County Road Department.
Let the records show Earl Hendrickson left the meeting at 10:15 a.m.
At 10:30 a.m. Fremont County Engineer Dan Davis met with the Board requesting permission to hire Treigh Crouch and Gary Holland as part-time mowers for summer employment. The Board asked Davis to prepare a resolution regarding the hiring of part-time help.
Morgan made a motion to table personnel issues and the County Engineer’s contract until all three board members are present. Morgan, aye; Larson, aye.
At 11:15 a.m., there being no further business, Morgan made a motion to adjourn. Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
May 19, 2009:
The Fremont County Board of Supervisors met in regular session on Tuesday, May 19, 2009, in the Fremont County Courthouse Boardroom with Larson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Hendrickson was not present for this meeting.
Mike Fox stopped in to visit with the Board.
At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board. Motion was made by Morgan to approve the DOT payment voucher for HGM for J34 project. Morgan, aye; Larson, aye.
At 9:15 a.m. Jan Winkler did not make it to this meeting.
Motion was made by Morgan to approve the following Resolution 2009-29. Morgan, aye; Larson, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 19th day of May, 2009, that the following individuals shall be approved as mowers for the office of the Fremont County Secondary Road Department, as requested by the Fremont County Engineer, Daniel R. Davis. This effective date of employment shall be May 18, 2009.
Gary Holland – Mower, summer 2009 employment.
Treigh Crouch – Mower, summer 2009 employment
Motion was made by Morgan.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
absent
/s/ Cara Morgan
aye
Payroll and claims were approved for May 22, 2009.
In other business the Board approved the request from the Republican Women to meet in the break room the morning of June 20, 2009.
At 10:00 a.m., there being no further business, Morgan made a motion to adjourn. Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
May 21, 2009:
The Fremont County Board of Supervisors met in regular session on Thursday, May 21, 2009, in the Fremont County Courthouse Boardroom with Larson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Earl Hendrickson was not present for this meeting.
At 9:30 a.m. Jan Winkler, Fremont County CPC/Community Services Director, met with the Board to discuss several scenarios to cover the cost of the proposed State mandated Case Management 24-7 coverage. Winkler said the coverage would be presented in her projected Case Management Cost Report for 2010; she said if the State does not go through with the mandate she would remove it.
Motion was made by Morgan to approve the following Resolution 2009-30. Morgan, aye; Larson, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 21st day of May 2009, that David Sunderman be approved as full time case manager with Fremont County Community Services as approved in the Board session minutes for May 21, 2009.
Motion made by Morgan.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
absent
/s/ Cara Morgan
aye
At 10:00 a.m., there being no further business, Morgan made a motion to adjourn. Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
May 26, 2009:
The Fremont County Board of Supervisors met in regular session on Tuesday, May 26, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Fremont County Sheriff Kevin Aistrope met with the Board. Motion was made by Hendrickson to approve the Racom maintenance contract. Morgan, aye; Hendrickson, aye; Larson, aye. Aistrope told the Board he would like a new upgraded recording system at a cost of $8,500. After some discussion the Board decided to wait until Fall and discuss it further.
At 9:15 a.m. the Board spoke with Aistrope regarding stockpiling four sets of new tires for his department. Aistrope said they change tires every 12,000 to 20,000 miles due to driving on gravel. Aistrope also spoke with the Board regarding a $4,000 grant to purchase a new car camera; he said he will have to purchase the camera before they will reimburse the county.
At 9:30 a.m. Jan Winkler, Fremont County CPC/Community Services Director, met with the Board. Winkler introduced David Sunderman as new Case Manager hire for her department. Winkler said Sunderman would be taking her place as she steps up to Director position. Winkler briefly discussed with the Board services the County pays for versus what the State pays. Motion was made by Morgan to approve the Projected Case Management Cost Report for year 09/10. Hendrickson, aye; Morgan, aye; Larson, aye.
Winkler is requesting approval to purchase desks and a couple of file cabinets at Moreland Furniture. Winkler said the desks are approximately $610.00 a desk paid from State Mental Health funds. Motion was made by Hendrickson to approve the purchase of desks and file cabinets. Hendrickson, aye; Morgan, aye; Larson, aye.
Motion was made by Hendrickson to appoint Winkler to the Service Delivery Board. Hendrickson, aye; Morgan, aye; Larson, aye.
At 10:05 a.m. Margaret Henkle, Karen Berry, Arnold Emberton and Steve Whitehead met with the Board to discuss emergency exit access in the basement of the courthouse. Larson said he would contact someone with ICAP Insurance to see if it would be possible to leave the break room door closed on a daily basis.
At 10:15 a.m., there being no further business, Morgan made a motion to adjourn. Hendrickson, aye; Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
May 28, 2009:
The Fremont County Board of Supervisors met in regular session on Thursday, May 28, 2009, in the Fremont County Courthouse Boardroom with Larson, Hendrickson and Morgan present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Patricia Rengifo-Lant was present for this meeting.
At 9:00 a.m. Dan Davis, Fremont County Engineer, met with the Board regarding a personnel issue. At 9:02 a.m. Hendrickson made a motion to go into closed session according to Iowa Code 21.5(c) to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation. Vote: Larson, aye; Hendrickson, aye; Morgan, aye. Present were Dan Davis, Engineer, Chuck Larson, Earl Hendrickson, Cara Morgan and Joan Kirk. At 9:02 a.m. the Board went into closed session. At 9:34 a.m. motion was made by Morgan to go out of closed session. Vote: Larson, aye; Hendrickson, aye; Morgan, aye. No action was taken.
Motion was made by Morgan to sign the Engineer’s Contract and approve the following Resolution 2009-31. Hendrickson, aye; Morgan, aye; Larson, aye.
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors that the following salary be in effect commencing on the 1st day of July 2009, for the County Engineer.
ENGINEER: $73,267.00 salary
Motion is hereby made by Morgan to adopt this resolution.
Dated this 28th day of May, 2009.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
aye
At 9:45 a.m. some local golfers and members of the Conservation Board met with the Board of Supervisors regarding budget concerns. Present were Wilbur Henkle, David Hall, Brent Travis, Bob Benton, Becky Shull and Judy Crain. Larson started out by saying the reason they were called in is because the golf course is continuously losing money; they understand the golf course is not supposed to make money, but would like to see if the board could come up with some way to make it lose less.
Larson said they do not want to get into the Conservation Board’s business, but if changes are not made they will have to reduce the budget. After brainstorming for about an hour, the group said they would come back towards the end of June with their recommendations.
At 10:45 a.m. Mike Crecelius, Emergency Management Coordinator, met with the Board requesting their help to fund Code Red. Crecelius has $7,922.00 collected up to date and is short 3,328.00. He will be meeting with the City of Sidney requesting they chip in. Morgan made a motion to pay the County’s portion per capita out of County Betterment of Local Option Sales Tax. Hendrickson, aye; Morgan, aye; Larson, aye.
At 10:30 a.m. motion was made by Hendrickson to approve the following Resolution 2009-32.
RESOLUTION APPROVING AND ADOPTING A GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) STATEMENT 34 WHICH ESTABLISHES REQUIREMENTS FOR ANNUAL FINANCIAL REPORTS OF STATE AND LOCAL GOVERNMENTS.
WHEREAS, Capital Asset thresholds for financial reporting purposes are:
Equipment and vehicles
$ 5,000
Land, buildings and improvements
$25,000
Infrastructure
$50,000
WHEREAS, Individual assets with an initial cost of $1500 or more but less than $5,000 will be maintained on an inventory list for public accountability and insurance purposes.
WHEREAS, Estimated useful life of Capital Assets
1. Machinery and Equipment
2-20 years
2. Vehicles
3-10 years
3. Buildings
40-65 years
4. Building Improvements
20-50 years
5. Infrastructure
30-65 years
WHEREAS, Disposal of any County Property, including Capital Assets:
County Property, including Capital Assets, can only be disposed of by properly filling out and obtaining a signed Equipment Disposal Form approved by the Board of Supervisors at a regular scheduled board meeting.
WHEREAS, Equipment Disposal Codes Description
A Trade-In
D Disposed
O Out of Service
R RTN Replacement or Repair
S Sold at Public Auction
T Transferred
Dated the 28th day of May, 2009.
Motion made by Hendrickson to approve resolution.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson, Chairman
aye
Fremont County Auditor
/s/ Earl Hendrickson
aye
/s/ Cara Morgan
aye
Two claims were approved for handwritten warrants. General Basic Fund: Fleet Services, Fuel $62.19; Disaster Services Fund: Fleet Services, Fuel $62.19.
At 11:00 a.m. there being no further business, Morgan made a motion to adjourn. Hendrickson, aye; Morgan, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman