Board of Supervisors Minutes

June 2005

June 2, 2005:

The Fremont County Board of Supervisors met in regular session on Thursday, June 2, 2005, in the Fremont County Courthouse, Boardroom, with Aistrope and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted.

At 9:00 a.m. Dan Davis, Mike Batenhorst and Gary Nebel met with the Board in regards to the bids for a road grader that were opened May 26, 2005. Present were Scott Morris from Ziegler and Chris Larson from Murphy Tractor & Equipment. Whipple made a motion to accept the Ziegler bid for $135,718 net price with trade, based on the engineer and operator’s recommendation. Aistrope, aye and Whipple, aye. Davis presented a ROW Permit for Scott Sheldon and Virginia I. Heng Trust to clean road ditch and lower entrance pipe. Aistrope, aye and Whipple, aye.

At 9:30 a.m. Fred Bolton met with the Board regarding a meeting on June 6, 2005 with Meghan Sittler, Academic Adviser, Environmental Studies Program. The meeting will be about the Missouri River Adaptive Management project regarding wetland enhancement and shallow water habitat. Whipple said he would attend the meeting.

In other business, the County Recorder’s Monthly Report was approved.

The following claim was approved for a handwritten warrant. Secondary Road Fund: Alliance Gas Co.,
Diesel, 10,892

At 10:07 a.m. Whipple made a motion to adopt the Personnel Policy Manuals for county employees and union members. Aistrope, aye and Whipple, aye.

At 10:09 a.m. Whipple made a motion to adjourn. Aistrope, aye and Whipple, aye.

ATTEST:

Fremont County Auditor                                                                                                     David Aistrope, Chairman

June 7, 2005:

The Fremont County Board of Supervisors met in regular session on Tuesday, June 7, 2005, in the Fremont County Courthouse, Boardroom, with Aistrope, Whipple and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 9:03 a.m. IT Director Arnold Emberton and Recorder Margaret Henkle met with the Board. Motion was made by Larson to authorize Chairman Aistrope to sign the Solutions Support Agreement for 2005/2006. Aistrope, aye; Larson, aye; Whipple, aye.

Henkle said she would like to use the balance of the CLRIS funds of $14,280 to update the optical library. The cost to the county would be approximately $2,210. Whipple made the motion to approve the optical library update. Whipple, aye; Larson, aye; Aistrope, aye.

At 9:15 a.m. Fremont County CPC Sandie Sillers met with the Board to discuss general assistance. Sillers said the Governor signed the bill to eliminate the State Paper Program and establish Iowacare Program. Sillers said details are not currently available and recommended to State Paper Program recipients who need further treatment and care from the University of Iowa Hospital & Clinics apply for Medicaid (Title 19) July 1, 2005. With the current changes Sillers said she would not have to increase her budget.

At 9:45 a.m. a phone conference with the Page County Board was held regarding mental health. Page County wanted to know if Fremont County would be interested in sharing the duties of Sandie Sillers, Director of Community Services. Following a discussion the group made plans to meet at the Shenandoah Fire Station on Thursday June 9th to continue the discussion and allow Sillers to look at the caseload she would be responsible for.

Whipple made a motion to approve the minutes of May 31, 2005. Aistrope, aye; Whipple, aye; Larson, aye.

At 10:10 a.m. Trent Nelson of The Hamburg Reporter visited with the Board and asked if the Board had any comments on the anonymous letter received by the local media about the ethics complaint against County Attorney. Aistrope asked Nelson why he or any newspaper would publish anonymous information. Trent said they were not going to, but after it came out in a couple of other newspapers, they decided to go ahead and publish it. The Board made no comment.

At 10:30 a.m. Larson made a motion for Chairman Aistrope to sign Memorandum of Understanding for Grants to Counties Program. Whipple, aye; Larson, aye; Aistrope, aye.

At 10:47 a.m. Harold Snyder presented a Purchase Agreement, Agency Disclosure Agreement, Consensual Dual Agency Agreement and Lead Warning Statement for Chairman David Aistrope to sign regarding the sale of Country Acres Care. Whipple made a motion for Chairman Aistrope to sign the documents. Larson, aye; Whipple, aye; Aistrope, aye.

At 10:57 a.m., there being no further business, Whipple made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor                                                                                 David Aistrope, Chairman  

June 9, 2005:

At 8:30 a.m. on Thursday, June 9, 2005 a department head meeting was held in the Fremont County Courthouse Boardroom. Present were Judy Crain, Dan Davis, Karen Berry, Steve Whitehead, Arnold Emberton, Ryan Funke and Steve MacDonald. Larson said he spoke with Craig Marshall regarding training on the public access defibulator. A CPR training schedule will be set up for anyone interested. MacDonald said prisoners are now mowing the lawn at the jail so the courthouse custodian will not have to do it. Crain asked if it would be possible to have a small sink installed in the break room. Aistrope asked Whitehead to get estimates on the cost. Crain also asked if all departments could be notified of the accounts payable cut-off date in the future. This will be put on the year-end calendar so everyone will be notified. Additional information was handed out regarding United Health Care and employees have until July 1st for open enrollment. Berry asked when the sign-up sheets for direct deposit would be handed out and Kirk said they would go out with payroll checks. Emberton informed the group they might have extra e-mail because he installed a new threat wall appliance and it may take a couple of weeks to filter out the spam.

The Fremont County Board of Supervisors met in regular session on Thursday, June 9, 2005, in the Fremont County Courthouse, Boardroom, with Aistrope, Whipple and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

At 10:00 a.m. present were Brian Morrissey, DOT; Rex Allen, Traffic Tracker; Jim Whetstone, Engineer; Trent Nelson, The Hamburg Reporter; Dan Davis, Fremont County Engineer; Steve MacDonald, Fremont County Sheriff. Morrissey gave the Board an update on the projects in the county, which included Hwy 2 and I-29 area. To get everybody on the same track he will get some traffic counts and set up a meeting with the business owners in that area within the next 60 – 90 days. MacDonald said there needed to be some changes in the access patterns. Morrissey agreed with MacDonald and talked about changing problems with the possible expansion in that area. The DOT received a $550,000 grant for this area and will supplement with district funds. Traffic lights and advance warning lights will be installed. Construction is expected to start February 2006. MacDonald said it was his understanding that east and west traffic would not have to stop and he sees this as a traffic hazard and would prefer that it be a 4 way stop. Davis said it was his understanding the people from town wanted it that way. Morrissey said they could look into that. Morrissey also said a two million dollar project is in the works for new shoulders from Interstate 29 to Waubonsie Park and is in for letting for 2006. The bridges east of Sidney will get new overlays in the next couple of years. Morrissey said there would be another meeting set up in August.

In other business, the Sheriff's Report for May 2005 was approved.

There being no further business, Whipple made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

 ATTEST:

Fremont County Auditor                                                                                 David Aistrope, Chairman

June 14, 2005:

The Fremont County Board of Supervisors met in regular session on Tuesday, June 14, 2005, in the Fremont County Courthouse, Boardroom, with Whipple and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted.

Let the records show David Aistrope, Chairman, was not present at this meeting.

At 9:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Larson to authorize Vice Chairman Whipple to sign HGM Associates, Inc. payment voucher regarding engineering costs on Fremont County Project FM-CO36(32)--55-36, Knox Road (J34) Alignment Study from L44 to 270th Ave. Whipple, aye; Larson, aye.

At 9:30 a.m. Larson made a motion for Vice Chairman Whipple to sign a three-year contract with Maximus for the next three years cost allocation service. Whipple, aye; Larson, aye.

At 10:00 a.m. the public hearing for a budget amendment for fiscal year 2004/2005 was held as published. Newt Heaton was present for the hearing. There were no objections. Larson made a motion to adopt the amendment as published for fiscal year 2004/2005. Whipple, aye; Larson, aye. Therefore, the following resolution was approved.

RESOLUTION NO. 2005-34

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 14th day of June 2005, that the following change in appropriation be made:

Expenditures

Increase 11000-06000-624-99 + $20,000
Increase 01000-09030-420-99 + $25,000
Increase 01000-09100-491-99 + $30,000
Increase 01000-01060-447-05-735 +12,000

Revenue

Increase 11000-06000-2422-99 + $20,000  

Motion to approve made by Larson.

ATTEST:

/s/ Joan Kirk                                                                                  /s/ David Aistrope, Chairman     absent
Fremont County Auditor                                                               /s/ John Whipple                           aye
                                                                                                        /s/  Chuck Larson                          aye

In other business, claims for June 17, 2005 were approved.

At 10:17 a.m., there being no further business, motion to adjourn was made by Larson. Whipple, aye; Larson, aye.

 ATTEST:

Fremont County Auditor                                                                                         John E. Whipple, Vice Chairman

June 16, 2005:

The Fremont County Board of Supervisors met in regular session on Thursday, June 16, 2005, in the Fremont County Courthouse, Boardroom, with Whipple and Larson present. Aistrope was absent. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. Motion was made by Larson to approve the agenda as amended. Larson, aye; Whipple, aye.

At 9:30 a.m. Sheriff Steve MacDonald met with the Board in regard to purchasing a new vehicle. After discussion, it was determined that with what was left in the Sheriff's budget plus transfers from other departments in the same service area, there would be sufficient funds to allow for a new vehicle. Motion was made by Larson to approve expenditure over $5000. Larson, aye; Whipple, aye.

At 10:00 a.m. motion was made by Larson to accept fact finding, deputy sheriff negotiations, based on negotiator's recommendation, and to pay the county share of fact finding cost in the amount of $659.00. There being no discussion, vote was taken. Larson, aye; Whipple, aye.

At 10:35 a.m., there being no further business, motion was made by Larson to adjourn. Larson, aye; Whipple, aye.

ATTEST:

Fremont County Auditor                                                                                     John E. Whipple, Vice-Chairman

June 16, 2005:

The Fremont County Board of Supervisors met in regular session on Thursday, June 16, 2005, in the Fremont County Courthouse, Boardroom, with Whipple and Larson present. Aistrope was absent. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. Motion was made by Larson to approve the agenda as amended. Larson, aye; Whipple, aye.

At 9:30 a.m. Sheriff Steve MacDonald met with the Board in regard to purchasing a new vehicle. After discussion, it was determined that with what was left in the Sheriff's budget plus transfers from other departments in the same service area, there would be sufficient funds to allow for a new vehicle. Motion was made by Larson to approve expenditure over $5000. Larson, aye; Whipple, aye.

At 10:00 a.m. motion was made by Larson to accept fact finding, deputy sheriff negotiations, based on negotiator's recommendation, and to pay the county share of fact finding cost in the amount of $659.00. There being no discussion, vote was taken. Larson, aye; Whipple, aye.

At 10:35 a.m., there being no further business, motion was made by Larson to adjourn. Larson, aye; Whipple, aye.

ATTEST:

Fremont County Auditor                                                                                 John E. Whipple, Vice-Chairman

June 21, 2005:

The Fremont County Board of Supervisors met in regular session on Tuesday, June 21, 2005, in the Fremont County Courthouse, Boardroom, with Whipple and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous Board session were read and approved. The agenda was approved as posted. Let the records show David Aistrope was not present at this meeting.

At 9:00 a.m. Larson made a motion to approve the following Resolution No. 2005-35. Larson, aye; and Whipple, aye.

RESOLUTION NO. 2005-35

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 21st day of June, 2005, that the Auditor be authorized to cancel outstanding warrants that are over two years old.

Motion made by Larson.

ATTEST:

/s/ Joan Kirk                                                                                  /s/ David Aistrope, Chairman     absent
Fremont County Auditor                                                               /s/ John Whipple                           aye
                                                                                                        /s/  Chuck Larson                          aye

At 9:30 a.m. Robin Welch met with the Board regarding Anderson cleanup. She would like to clean up the alley adjoining her property and was concerned about the weed situation in Anderson. Whipple said she would need to talk to Dan Davis, County Engineer.

At 10:00 a.m. Larson made the motion for Chairman Whipple to sign Crossroads Travel Center Class C and Sunday Sales and Cigarette Permit. Whipple, aye, Larson, aye.

At 10:15 a.m. Larson made a motion to approve the following Resolutions No. 2005-36 and Resolution No. 2005-37 for transfer of funds and Resolution No. 2005-38 Appropriation Change. Whipple, aye, Larson, aye.

RESOLUTION NO. 2005-36

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 21th day of June, 2005, that the following transfer of funds be approved and made: $1,851.30 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.

 

Motion to approve transfer made by Larson.

ATTEST: 

/s/ Joan Kirk                                                                                  /s/ David Aistrope, Chairman     absent
Fremont County Auditor                                                               /s/ John Whipple                           aye
                                                                                                        /s/  Chuck Larson                          aye

RESOLUTION NO. 2005-37

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 21st day of June, 2005, that the following transfer of funds be approved and made: $339,568.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $47,574.00, property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.

Motion to approve transfer made by Larson.

ATTEST:

/s/ Joan Kirk                                                                                  /s/ David Aistrope, Chairman     absent
Fremont County Auditor                                                               /s/ John Whipple                           aye
                                                                                                        /s/  Chuck Larson                          aye

RESOLUTION NO. 2005-38

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 21st day June, 2005, that the following change in appropriation be made:

Increase 01000 - 01000 - 635 – 05 by $ 5,999
Decrease 01000 - 01110 – 413 – 28 by $ 1,399
Decrease 01000 – 01100 – 101 – 04 by $ 3,000
Decrease 01000 – 01200 – 352 – 99 by $ 1,600

Motion to approve made by Larson.

ATTEST:

/s/ Joan Kirk                                                                                  /s/ David Aistrope, Chairman     absent
Fremont County Auditor                                                               /s/ John Whipple                           aye
                                                                                                        /s/  Chuck Larson                          aye 

In other business, payroll for June 24, 2005 was approved.

ATTEST:

Fremont County Auditor                                                                                 John E. Whipple, Vice-Chairman

June 23, 2005:

There was no regular board meeting on Thursday, June 23, 2005, as the Supervisors were attending a District IV Legislative Workshop in Council Bluffs.

June 28, 2005:

The Fremont County Board of Supervisors met in regular session on Tuesday, June 28, 2005, in the Fremont County Courthouse, Boardroom, with Whipple and Larson present.  After 10:00 a.m. a quorum was declared and the meeting officially called to order.  Minutes of the previous Board session were read and approved.  The agenda was approved as amended. 

Let the records show that because of surgery Aistrope was present by speakerphone from 10:00 a.m. to 10:30 a.m. and because of employment obligations Larson came in at 10:00 a.m.  

At 9:00 a.m. on the agenda was Chris Solberg – Schemmer Project Status.  Chad Lingenfelter, Kathy Kahue, John E. Whipple and Joan Kirk were present.  Chad Lingenfelter handed out three copies of a draft of their Comprehensive Plan.  Whipple said he would give the draft to the other two Supervisors for their review and arrange to meet again at a later date.     

At 9:15 a.m. on the agenda L & M Junction – Beer and Sunday Sales and Cigarette Permits was moved to 9:30 a.m. June 30th. 

At 9:30 a.m. on the agenda Judy Crain - Tax Sale Report was moved to 9:45 a.m. June 30th. 

At 10:00 a.m. Dan Davis, Fremont County Engineer, Mike Batenhorst, Rob Roane, Mark Plagman, John E. Whipple, Chuck Larson, David Aistrope by speakerphone and Joan Kirk were present for the bid opening on a tandem truck.  Cornhusker International Trucks made a bid of $86,618.81 less trade-in of $32,000.00 with net being $54,618.81.  Wise-Mack Inc. made a bid of $92,274.00 with trade-in of $37,000.00 and net $55,274.00.  Batenhorst said the Mack truck was not quite up to specks.  Aistrope made a motion to accept the low bid from Cornhusker International Trucks.    Larson, aye; Whipple, aye; Aistrope, aye.   Hawkeye Truck Equipment turned in a bid of $30,855.00 on a hydraulic box with a delivery date of 45 – 60 days.  Aistrope made a motion to approve the purchase.  Larson, aye; Whipple, aye; Aistrope, aye.  Aistrope made a motion for Chairman Whipple to sign two payment vouchers for HGM Associates, Inc. for Project FM-CO36(39)-55-36 and FM-CO36(38)-55-36.  Larson, aye; Whipple, aye; Aistrope, aye.   

At 10:30 a.m. present were John E. Whipple, Chuck Larson, Joan Kirk, Betty Whitehead and Georgene Peeler.  The group discussed their options pertaining to combining precincts and purchasing election equipment with regards to the Help America Vote Act (HAVA) with Brad Burnquist and Steve Mandernach from the Secretary of States Office.  The State of Iowa has allocated $84,030.00 to Fremont County to purchase new voting equipment in order to be compliant with this Act.   The $84,030.00 would provide enough money to purchase election equipment for eight precincts and Fremont County currently has twelve.  Another meeting is planned with Brad Burnquist for the middle of July. 

In other business, Secondary Road wellness payroll and the following claims were approved for June 28, 2005. 

At 11:30 a.m. Larson made the motion to adjourn.  Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor                                                                  John E. Whipple, Vice-Chairman    

At 5:00 p.m. the Fremont County Board of Supervisors met with Page County Board of Supervisors at the Shenandoah Fire Station meeting room.   The meeting was set up to discuss a contract for sharing Fremont County's CPC and case management services with Page County for a period from June 29, 2005 with termination September 1, 2005.  Present were Deb Westfall with ISAC, Elaine Armstrong, Page County Supervisor; Sandie Sillers, Fremont County CPC/Community Services Director; Jon Herzberg, Page County Supervisor; Reba Richie, Page County Case Manager; Jim Richardson, Page County Supervisor; John Whipple, Fremont County Supervisor; Peg Huddle, Deputy Auditor of Page County and Chuck Larson Fremont County Supervisor.   The group reviewed and discussed the Agreement For CPC And Case Management Services and made agreement upon changes.  Deb Westfall said she would get the changes made and send a revised contract to each Board for signatures.    

June 30, 2005:

The Fremont County Board of Supervisors met in regular session at 8:30 a.m. on Thursday, June 30, 2005, in the Fremont County Courthouse, Boardroom, with Whipple and Larson present; Aistrope absent. A quorum was declared and the meeting officially called to order. The agenda was approved as posted.

Motion was made by Larson to sign an Agreement for CPC and Case Management Services with Page County. Larson, aye; Whipple, aye.

At 9:00 a.m. motion was made by Larson to approve the following resolution.

RESOLUTION NO. 2005-39

RESOLUTION TO DISBURSE FEDERAL FUNDS IN LIEU OF TAXES-

WHEREAS, United States Treasury has issued a check for payment in lieu of taxes for federally owned entitlement land as authorized by public law 97-258 in the amount of $2853.00.

WHEREAS, public law 97-258 states "a unit may use the payment for any governmental purpose."

BE IT RESOLVED, that the Fremont County Board of Supervisors does hereby authorize the Fremont County Treasurer to deposit said funds in Fund 62000 - Property Tax Agency Fund until all taxes have been certified to the Treasurer for collection. At that time, said funds shall first pay outstanding taxes and drainage assessments of United States of America and any remaining funds are to be deposited in the general basic fund.

The above Resolution made by Larson. This Resolution passed this 30th day of June 2005.

ATTEST:

/s/ Joan Kirk                                                                                  /s/ David Aistrope, Chairman     absent
Fremont County Auditor                                                               /s/ John Whipple                           aye
                                                                                                        /s/  Chuck Larson                          aye

At 9:15 a.m. County Engineer Dan Davis met with the Board. Motion was made by Larson to authorize Vice-Chairman Whipple, to sign cost share agreements with Hungry Canyons Alliance for Aistrope and
Warren boxes. Larson, aye; Whipple, aye.

Motion was made by Larson to approve utility permits for Iowa Telecommunications Services, Inc. for placing 25 pair copper telephone cable on 185th St., Sidney East Township, Sec. 13 & 18 and 25 pair copper telephone cable on 285th Ave., Sidney East Township, Sec. 23. Larson, aye; Whipple, aye.

Motion was made by Larson to authorize Vice-Chairman Whipple to sign contracts with John and Patricia Aistrope for a permanent easement for public right of way, real estate situated in Fremont County, Iowa designated as Parcel No. 1 of Fremont County Project No. FM-CO36(38)--55-36 and Warren and Peggy Aistrope for a permanent easement for public right of way, real estate situated in Fremont County, Iowa, designated at Parcel No. 2 of Fremont County Project No. FM-CO36(38)--55-36. Larson, aye; Whipple, aye.

At 9:30 a.m. motion was made by Larson to approve Beer and Sunday Sales and Cigarette Permit for L & M-Junction and Cigarette Permit for Percival Farm Service. Larson, aye; Whipple, aye.

At 9:45 a.m. Treasurer Judy Crain met with the Board and presented a tax sale report.

Motion was made by Larson to approve minutes of the June 28 board meeting. Larson, aye; Whipple, aye.

At 10:00 a.m., there being no further business, motion was made by Larson to adjourn.

ATTEST:

Fremont County Auditor                                                                                 John E. Whipple, Vice-Chairman

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