Board of Supervisors Minutes
July 2007
July 3, 2007:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 3, 2007, in the Fremont County Courthouse Boardroom with Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Larson was not present for this meeting.
At 9:00 a.m. motion was made by Hendrickson to carry over into the 2007/2008 budget year: $3,500 from a county grant program for veterans, and $17,868 Hotel/Motel Tax-Future Allocation Funds. Whipple, aye; Hendrickson, aye.
At 9:15 a.m. Hendrickson made a motion to approve the following Resolution No. 2007-45. Hendrickson, aye; Whipple, aye.
A RESOLUTION PROVIDING FOR A PUBLIC HEARING AND PUBLICATION OF NOTICE IN REGARD TO FREMONT COUNTY ASSIGNING A CERTIFICATE OF PURCHASE AT TAX SALE TO THE FOLLOWING:
WHEREAS, the Fremont County Board of Supervisors proposes to assign the following certificate of purchase at tax sale to Ernest Ruth, Thurman, IA 51654, in exchange for the sum of one hundred dollars.
Parcel 240240054000000 1 SQ. AC IN W ½ E ½ SW in SE COR EID-824151, Section 03, Twp 070, Range 43 in Fremont County, Iowa, according to the recorded plat thereof.
WHEREAS, the Fremont County Board of Supervisors proposes to assign the following
Certificate of purchase at tax sale to Ernest Ruth, Thurman, IA 51654, in exchange for the sum of fifty dollars.
Parcel 020020006000000 1 AC NW NW LYG N OF PLUM CREEK EID 661800, in Section 05, Twp 069, Range 43 in Fremont County, Iowa, according to the recorded plat thereof.
THEREFORE, be it resolved that a public hearing on the foregoing proposals shall be held at 10:00 a.m. on the 19th day of July 2007, in the Boardroom in the Fremont County Courthouse, Sidney, Iowa, and that the notice of the hearing shall be published as provided by the Iowa Code Section 331.361(2). The Fremont County Auditor is directed to publish a notice of public hearing in the Sidney Argus Herald, once, at least four days but not more than twenty days before the date of the public hearing.
Adopted this 3rd day of July 2007.
ATTEST:
/s/ Joan Kirk
Chuck Larson, Chairman Absent
Fremont County Auditor
/s/ John E. Whipple
aye
/s/ Earl
Hendrickson
aye
At 9:20 a.m. let the records show Patricia Rengifo joined the meeting.
At 9:30 a.m. Brian Gross, NRCS Office, met with the Board regarding EWP levee repair work and to see if the county wanted to be a sponsor for the levee repair project. He has been working with the state office regarding funding. He believes the county engineer could do the engineering for the project, but will check to be sure. Gross said he would do some checking to see how much work is out there.
Bob O’Dell stopped in to visit with the Board.
At 10:00 a.m. Gary Shrum, Assistant to County Engineer, met with the Board. Motion was made by Hendrickson to authorize Vice-Chairman Whipple to sign a plat for Manti Subdivision. Hendrickson, aye; Whipple, aye.
Motion was made by Hendrickson to sign a permit for underground power for City of Shenandoah’s new well. Whipple, aye; Hendrickson, aye.
At 10:10 a.m., there being no further business, Hendrickson made a motion to adjourn. Whipple, aye; Hendrickson, aye.
ATTEST:
Fremont County Auditor John E. Whipple, Vice-Chairman
July 5, 2007:
The Fremont County Board of Supervisors met in regular session on Thursday, July 5, 2007, in the Fremont County Courthouse Boardroom with Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 6:30 p.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Larson was not present for this meeting.
At 6:30 p.m. Red Haun met with the Board. Motion was made by Hendrickson to authorize Vice-Chairman Whipple to sign a Multi-Jurisdictional Mutual Aid Agreement with Otoe and Nemaha County, Nebraska. Hendrickson, aye; Whipple aye.
In other business, claims for July 6, 2007 were approved.
At 7:11 p.m., there being no further business, Hendrickson made a motion to adjourn. Whipple, aye; Hendrickson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
July 10, 2007:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 10, 2007, in the Fremont County Courthouse Boardroom with Larson, Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Jan Winkler, Board of Health Chairman, met with the Board requesting that the public health clerical employee start doing their billing process. Motion was made by Whipple to approve the same. Hendrickson, aye; Whipple, aye; Larson, aye.
At 9:30 a.m. Dan Davis, Fremont County Engineer, met with the Board. Whipple made a motion to approve the road closure for Honey Creek Bridge project and approve the following resolution. Hendrickson, aye; Whipple, aye; Larson, aye.
RESOLUTION FOR TEMPORARY ROAD CLOSING AND DETOUR DESIGNATION
WHEREAS, Chapter 306, Section 306.41 of the Code of Iowa, provides for the temporary closing of a highway for construction, reconstruction, maintenance or natural disaster, and that any numbered road closed for over forty-eight hours shall have a designated detour route, and
WHEREAS, construction work is beginning on Project BRS-CO36(41)—60-36, on County Route J18 in Monroe Township. This road will require temporary closing from the intersection of 360th Avenue at the NW Corner of Section 18, T70N-R40W, thence East, 1.00 mile to the Intersection of M16 at the NE Corner of Section 18, T70N-R40W, and
WHEREAS, the detour route shall begin at the intersection of County Route L68 and J18 at the East city limits of Randolph, thence South 7.00 miles on L68 to the intersection of J32 at the Northwest Corner of Section 22, T69N-R41W; thence East on J32, 4.0 miles to the intersection of M16 at the Northeast Corner of Section 19, T69N-R40W; thence North on M16, 7.0 miles to the intersection of J18 at the NE Corner of Section 18, T70N-R40W and terminating at that point.
NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the above-described road be temporarily closed and the detour established as necessary until such time as said construction or reconstruction work has been completed.
Motion to approve made by Whipple.
Approved this 10th day of July, 2007
ATTEST:
/s/ Joan Kirk /s/
Chuck Larson, Chairman aye
Fremont County Auditor
/s/ John E. Whipple
aye
/s/ Earl
Hendrickson
aye
Motion was made by Whipple to authorize the chairman to sign contracts with Cooper Equipment for fuel system. Hendrickson, aye; Whipple, aye; Larson, aye.
Motion was made by Whipple to authorize the chairman to sign Supplemental Agreement with Kirkham-Michael for M16 Box. Hendrickson, aye; Whipple, aye; Larson, aye.
At 10:00 a.m. Whipple left the board meeting to attend a meeting at Sapp Bros.
In other business, the following claim was approved for a handwritten warrant. General Supplemental Fund: Iowa State University, SEAT Training, $120.00.
At 10:20 a.m., there being no further business, Hendrickson made a motion to adjourn. Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
July 12, 2007:
At 8:30 a.m. a department head meeting was held. Present were Chuck Larson,
John E. Whipple, Earl Hendrickson, Steve Whitehead, Margaret Johnson, Margaret
Henkle, Judy Crain, Arnold Emberton, Steve MacDonald and June Hardy. Margaret
Johnson gave an update on the number of cases being handled by her office.
Arnold Emberton stated that the courthouse security system has been repaired and
is now working. Other topics discussed were: repair work to front porch at jail;
new radios for emergency management; the need for attorney interview room at the
jail; drug endangered children.
The Fremont County Board of Supervisors met in regular session on Thursday, July
12, 2007, in the Fremont County Courthouse Boardroom with Larson, Whipple and
Hendrickson present. A quorum was declared and the meeting officially called to
order at 9:00 a.m. Minutes of the previous board session were read and approved.
The agenda was approved as posted.
At 9:00 a.m. Steve MacDonald and Margaret Johnson met with the Board regarding wellness for three administrative employees at the Sheriff’s Department.
At 10:00 a.m. Larry Burger with Speer Financial, Inc. met with the Board for receiving and canvassing bids for the $1,265,000 General Obligation Solid Waste Disposal Bonds, Series 2007. Ross Silcock was also present. The following bids were received:
Account Managers True Interest Rate
UMB Bank, n.a., Kansas City, Missouri 4.3423%
RBC Capital Markets, Clive, Iowa 4.3760%|
Ruan Securities, Des Moines, Iowa 4.4150%
Bernardi Securities, Inc., Chicago, Illinois 4.4876%
The Board will meet at 4:00 p.m. today, July 12, 2007, to consider the bids received and to pass a resolution providing for sale and issuance of bonds..
At 10:30 a.m. Gary Shrum, administrative assistant to the county engineer, met with the Board. Motion was made by Whipple to sign a Public Road Right-of-Way Use Permit for Richard Madison to clean the north ditch of 150th Street from 307th Avenue to West Nishna. Hendrickson, aye; Whipple, aye; Larson, aye. Richard Madison also met with the Board regarding cleaning the ditch. The Board will talk to the County Engineer regarding the matter since most of it is on private ground.
The following claims were approved for handwritten warrants: Joint Disaster Services: Iowa Communities Assurance Pool, Insurance, $1852.00; Secondary Road Fund: Holt Gas Co., Gasoline, $17,824.00.
At 10:45 a.m., there being no further business, motion was made by Whipple to adjourn. Hendrickson, aye; Whipple, aye; Larson, aye. The Board left to meet with the Page County Board to look at Johnson Run Drainage Ditch.
ATTEST:
Fremont County Auditor
Chuck Larson, Chairman
July 12, 2007:
The Fremont County Board of Supervisors met on July 12, 2007, at 4:00 p.m. in the Fremont County Courthouse Boardroom. The following Supervisors were present: Chuck Larson, John E. Whipple and Earl Hendrickson. Also present were June Hardy, Larry Burger with Speer Financial, Inc., Ross Silcock and Mike Fox. This being the time and place fixed by the Board for the consideration of bids for the purchase of the County’s General Obligation Solid Waste Disposal Bonds, Series 2007. The Chairman announced that the bids had been received and canvassed on behalf of the County and the substance of such bids was noted in the minutes as follows: UMB Bank, n.a., Kansas City, Missouri. $399,164; RCB Capital Markets, Clive, Iowa, $401,718; Ruan Securities, Des Moines, Iowa, $405,955; Bernardi Securities, Chicago, Illinois, $411,999. After due consideration and discussion, Supervisor Hendrickson moved to approve the following resolution. John E. Whipple, aye; Earl Hendrickson, aye; Chuck Larson, aye.
Resolution awarding $1,265,000 General Obligation Solid Waste Disposal Bonds, Series 2007
WHEREAS, pursuant to the provisions of Chapter 331 of the Code of Iowa, a notice duly published and a hearing held thereon, the Board of Supervisors of Fremont County, Iowa (the "County"), has heretofore determined to contract indebtedness and entered into a General Obligation Solid Waste Disposal Loan Agreement (the "Loan Agreement") for the purpose of constructing improvements to county solid waste disposal facilities; and
WHEREAS, pursuant to advertisement of sale, bids for the purchase of $1,265,000 General Obligation Solid Waste Disposal Bonds, Series 2007 (the "Bonds"), to be issued in evidence of the County’s obligation under the Loan Agreement were received and canvassed on behalf of the County and the substance of such bids noted in the minutes; and
WHEREAS, upon final consideration of all bids received for the purchase of the Bonds, the bid of U.M.B. Bank, n.a., Kansas City, Missouri (the "Purchaser"), is the best, such bid proposing the lowest interest cost to the County;
NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Fremont County, Iowa, as follows:
Section l. The bid referred to in the preamble is hereby accepted, and the County shall enter into the Loan Agreement with the aforesaid bidder as purchaser (hereinafter referred to as the "Purchaser"), in substantially the form as will be presented to the Board, providing for a loan to the County in the principal amount of $1,265,000 for the purpose or purposes set forth in the preamble hereof
Section 2. The Bonds are hereby awarded to the Purchaser at the price specified in the Purchaser’s bid (hereinafter referred to as the "Sale Agreement"), together with accrued interest.
The Chairperson and County Auditor are hereby authorized and directed to execute the Sale Agreement on behalf of the County, and the Sale Agreement is hereby approved.
Section 3. All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict.
Passed and approved July 12, 2007.
ATTEST:
/s/ Joan Kirk
/s/ Chuck Larson
County Auditor
Chairperson, Board of Supervisors
by June Hardy, Asst. Auditor
Thereupon it was moved by Supervisor Hendrickson that further action with respect to the approval of the Loan Agreement and the issuance of the Bonds be deferred until July 24, 2007 at 9:00 o’clock a.m. at the Fremont County Courthouse, Sidney, Iowa. Whipple, aye; Hendrickson, aye; Larson, aye.
At 4:20 p.m., there being no further business, motion was made by Hendrickson to adjourn. Whipple, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
July 17, 2007:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 17, 2007, in the Fremont County Courthouse Boardroom with Larson and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Hendrickson was not present for this meeting.
At 9:00 a.m. Fremont County Engineer Dan Davis met with the Board. Davis made the recommendation that the county pay one third of the ditch cleaning bid for cleaning Richard Madison’s ditch, which should come to $800.00. Motion was made by Whipple to approve the ditch cleaning. Whipple, aye; Larson, aye.
Motion was made by Whipple to authorize Chairman Larson to sign addendum for design on bridge being constructed over Honey Creek for Geo Technical Services. Whipple, aye; Larson, aye.
At 10:15 a.m. Betty Whitehead, Assistant Auditor, met with the Board regarding salaries. The Board reviewed salaries submitted by the Sheriff’s Office. Salaries were adjusted to reflect the 2008 budget.
In other business, the Treasurer’s semi-annual report and the Recorder’s monthly report were approved.
Payroll and claims were approved for July 20, 2007.
.At 10:35 a.m., there being no further business, Whipple made a motion to adjourn. Whipple, aye; Larson, aye.
ATTEST:
Fremont County Auditor
Chuck Larson, Chairman
July 19, 2007:
There was no regular scheduled board meeting on Thursday, July 19, 2007, due to lack of a quorum.
July 24, 2007:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 24, 2007, in the Fremont County Courthouse Boardroom, with Larson, Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Ross Silcock was present.
At 9:00 a.m. motion was made by Whipple to approve the following resolution. Hendrickson, aye; Whipple, aye; Larson, aye.
RESOLUTION NO. 2007-48
Resolution authorizing and approving a Loan Agreement and providing for the
issuance of $1,265,000 General Obligation Solid Waste Disposal Bonds and the
levy of taxes to pay the same.
(Complete text of
resolution is available for inspection Monday through Friday, 8:00
a.m. – 4:30 p.m., at the Fremont County Auditor’s Office)
At 9:30 a.m. Robin and Ray Welch met with the Board and discussed several issues in Anderson. They inquired about getting a crushed tube replaced at 172nd and 306th Avenue, ditch cleaning on 172nd Street and a culvert checked near the schoolhouse. They were also concerned about the stability of a wooden bridge that farm trucks travel over. The Board will talk to the County Engineer about some of these matters.
At 10:15 a.m. Dan Davis met with the Board. Motion was made by Hendrickson to authorize Chairman Larson to sign work in right-of-way permit with Iowa Telecom to replace line at Doyle Box. Whipple, aye; Hendrickson, aye; Larson, aye. Motion was made by Hendrickson to authorize Chairman Larson to sign contracts with Loran Wayne and Susan Lynn Shepherd and Blaine and Alice Berry on Project FM-CO36(45)—55-36. Whipple, aye; Hendrickson, aye; Larson, aye.
In other business, the Sheriff’s monthly report was approved.
The following claims were approved for handwritten warrants. General Basic Fund: Treasurer, State of Iowa, Golf Course Sales Tax, $2,757.00; Francotyp-Postalia, Postage, $5,000.00.
At 10:40 a.m., there being no further business, motion was made by Whipple to adjourn. Hendrickson, aye; Whipple, aye; Larson, aye.
ATTEST:
Fremont County Auditor
Chuck Larson, Chairman
July 26, 2007:
The Fremont County Board of Supervisors met in regular session on Thursday, July 26, 2007, in the Fremont County Courthouse Boardroom with Larson, Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
At 9:00 a.m. Kim Gee met with the Board and gave an update on FREDCO.
At 9:30 a.m. Sandie Sillers met with the Board. Motion was made by Whipple to authorize Chairman Larson to sign Provider and Program Participation Agreement with Kevington Lane. Hendrickson, aye; Whipple, aye; Larson, aye.
Motion was made by Whipple to close the courthouse at 2:30 p.m. on Wednesday, August 1st, for the rodeo parade. Hendrickson, aye; Whipple, aye; Larson, aye.
At 10:00 a.m. motion was made by Hendrickson to sign the Nutrient Management Plan for Darwin Bugg. Whipple, aye; Hendrickson, aye; Larson, aye.
At 10:45 a.m., there being no further business, motion was made by Hendrickson to adjourn. Whipple, aye; Hendrickson, aye; Larson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman
July 31, 2007:
The Fremont County Board of Supervisors met in regular session on Tuesday, July 31, 2007, in the Fremont County Courthouse Boardroom with Whipple and Hendrickson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.
Let the records show Larson was not present for this meeting.
At 9:00 a.m. Mike Heng met with the Board regarding cleaning out board-controlled West Benton Ditch. Heng said it would probably cost no more than $1,500. Hendrickson made a motion to approve the ditch cleaning, not to exceed $1,500. Whipple, aye; Hendrickson, aye.
At 9:30 a.m. Ryan Funke, Conservation Director, met with the Board regarding golf cart paths. Funke said he provided the Conservation Board with an estimated bid from Mike Hodges of $6,000 and they accepted the bid. Hendrickson made a motion to approve the bid for $6,000 from Hotel/Motel Tax for cart paths. Whipple, aye; Hendrickson, aye.
At 9:35 a.m. Ross Silcock stopped in to visit with the Board.
At 9:45 a.m. Hendrickson made a motion to sign a letter of support to Page County Conservation Board for the proposed development of the 200 acres located north of Shenandoah on Highway 48. Whipple, aye; Hendrickson, aye.
Payroll and claims were approved for August 3, 2007.
At 10:00 a.m., there being no further business, Hendrickson made a motion to adjourn. Whipple, aye; Hendrickson, aye.
ATTEST:
Fremont County Auditor Chuck Larson, Chairman