Board of Supervisors Minutes
September 2003
September 2, 2003:
The Fremont County Board of Supervisors met in regular session on Tuesday, September 2, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous Board session were read and approved.
At 9:00 a.m. a department head meeting was held. Present were Arnold Emberton, Margaret Henkle, Art Claiborne, Steve Whitehead, Dan Davis, Janeth Winkler, Sandie Sillers, Judy Crain, Karen Berry, Steve MacDonald, Ryan Funke and Lucille Hunt. Chairman Hickey said he would like to have a department head meeting every month to keep everyone abreast of what is happening with budgets and valuations in the county, as ag land valuation will be reduced by 1/4, due to production, for the next budget year. Hickey said we are already in dire straights for the ending fund balance for June 2003 and it is getting worse. He said we have to tighten our belts to get through this as the General Basic Fund is capped at 3.50000 and we are limited to operating at that amount. He suggests that we not purchase anything that is not absolutely necessary. Larson said we do need to have a department head meeting every month and a fee needs to be charged for any service we give away. Aistrope said this is serious and the valuation is dropping. Hunt said that Shenandoah indicated they will fully TIF the Shenandoah area in Fremont County for next year and that will further decrease the valuation in Fremont County. Larson asked if everyone knew where funding comes from. Hunt said that everyone here except for Mental Health, Secondary Road and the Assessor operates from the General Fund. MacDonald said if the Board would get him a building he would charge $50.00 per day for impound fees. Larson said every department has to save as much as they can this year and maybe we will have to start laying off employees. Hickey said "sky is the limit" is off and we will have to start looking at health insurance and union contracts. Aistrope said we do not have options, we have to start saving now. Larson said our benefit plans are not going to be as good as they are now. Hunt said the courthouse employees will no longer be supplied with Culligan water. Hickey said the employees in the courthouse have always purchased their own coffee, cups, etc. for their coffee break and that was never purchased by county funds. Claiborne said the state eliminated some of the veterans services and that has been passed on down to the county. Hickey said some of the expenses are a given but we need to watch overtime hours and part time help. Aistrope said we are open to suggestions. Crain suggested the monthly meetings be held on the second Tuesday of the month. Henkle said the DNR always raises their rates for hunting, fishing, etc. but the county still just receives .50 per license. Why can't the county retain more? Hickey thanked everyone for coming and the next meeting will be held October 14, 2003 at 8:30 a.m.
At 10:15 a.m. motion was made by Larson to authorize Chairman Hickey to sign the certification of the cost allocation plan prepared by MAXIMUS. Aistrope, aye; Larson, aye; Hickey, aye.
At 10:30 a.m. motion was made by Aistrope to continue the decision of bids received for 290th Avenue Project L-7-25-2 and the bids on the secondary road shop until 10:00 a.m. on Thursday, September 4, 2003, to give the architect and the engineer more time to review the bids. Larson, aye; Aistrope, aye; Hickey, aye.
Claims for September 5, 2003 were approved.
There being no further business, the meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
September 4, 2003:
The Fremont County Board of Supervisors met in regular session on Thursday, September 4, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous Board session were read and approved.
At 9:00 a.m. Dan Davis met with the Board. Motion was made by Aistrope to authorize Chairman Hickey to sign Removal Bonds from American Tower Corp for two AT & T towers. Larson, aye; Aistrope, aye; Hickey, aye.
Motion was made by Aistrope to authorize Chairman Hickey to sign an Application for Approval of Underground Construction County Highway Right-of-Way for IAMO Telephone Co. for placement of new 25 Pr Telephone cable approx. 2300 ft south on Fremont Page Ave and then West on 320th St. approx. 3800 ft.
The proposed line will be located on County Road No. Fremont Ave & 320 St. County, 1/2 miles south from J64. Larson, aye; Aistrope, aye; Hickey, aye.
At 10:00 a.m. the continuance from August 28th for a decision on 290th Avenue Project L-7-25-2 and bids for secondary road shop was held. Present were County Engineer Dan Davis, Mike Mayne and Gary Nielsen from Nielsen, Mayne Architecture and Mark Andersen from Andersen Construction. The following resolutions were approved.
RESOLUTION NO. 2003-69
RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT
WHEREAS, the Fremont County Board of Supervisors held a letting for construction projects on August 26, 2003, and
WHEREAS, bids were received for Project L-7-25-2 (290th Ave. Grading) and
NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to Negus-Sons, Inc. for the low bid of $65,063.00. The cost of this project shall be paid from Secondary Road funds.
Motion to approve made by Aistrope.
Approved this 4th day of September, 2003.
ATTTEST:
/s/ Lucille
Hunt
/s/ Keith Hickey, Chairman aye
Fremont County
Auditor
/s/ David
Aistrope
aye
by June Hardy, Asst, Auditor
/s/ Chuck Larson
aye
RESOLUTION NO. 2003-70
RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT
WHEREAS, the Fremont County Board of Supervisors held a letting on August 28, 2003, and
WHEREAS, bids were received for a new Shop/Administrative Building for the Secondary Road Department and
NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to Andersen Construction Company for the low bid of $2,453,000.00 and a contractor's voluntary contract price adjustment deduction of $155,000.00 for a total of $2,298,000.00. The cost of this project shall be paid from Secondary Road funds.
Motion to approve made by Aistrope.
Approved this 4th day of September, 2003.
ATTEST:
/s/ Lucille
Hunt
/s/ Keith Hickey, Chairman aye
Fremont County
Auditor
/s/ David
Aistrope
aye
by June Hardy, Asst, Auditor
/s/ Chuck Larson
aye
Payroll for September 5, 2003 was approved.
There being no further business, meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
September 9, 2003:
The Fremont County Board of Supervisors met in regular session on Tuesday, September 9, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous Board session were read and approved.
At 9:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Aistrope to authorize Chairman Hickey to sign contracts and bonds with Barton Construction Co., Inc., for Projects L-5-22-3 and FM-CO36(33)--55-36. Larson, aye; Aistrope, aye; Hickey, aye.
At 10:00 a.m. Arnold Emberton and Sandra Sillers met with the Board. Motion was made by Aistrope to authorize Chairman Hickey to sign Resolution Number 2003-71 to enter into a 28E Agreement between ISAC and Fremont County for the creation of an Electronic Transaction Clearinghouse to comply with the provisions of HIPAA. Larson, aye; Aistrope, aye; Hickey, aye.
RESOLUTION NO. 2003-71
Whereas, Iowa counties are required to comply with the provisions of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), including the standard transaction regulations which require that health plans use standard formats and codes when conducting common health care transactions electronically; and
WHEREAS, cooperating with other counties for the purpose of creating an Electronic Transactions Clearinghouse in order to comply with the HIPAA standard transaction regulations will save time and money; and
WHEREAS, an Electronic Transactions Clearinghouse could potentially have beneficial applications for counties far beyond HIPAA;
THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS that this County does hereby enter into the Electronic Transactions Clearing house (ETC) 28E Agreement.
ATTEST:
/s/ Lucille
Hunt
/s/ Keith Hickey, Chairperson
Fremont County
Auditor
Board of Supervisors
DATE: September 9, 2003
In other business, the Recorder's Report of Fees Collected for the month of August was approved.
There being no further business, the meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
September 11, 2003:
The Fremont County Board of Supervisors met in regular session on Thursday, September 11, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous Board session were read and approved.
Discussion was held in regards to tax sale certificates being held by Fremont County on delinquent tax properties. No action was taken but was put on the agenda for Thursday, September 18, 2003, to take some action. Discussion was also held in regards to cleaning up the property at 809 Ohio Street in Sidney as the house has been moved. No action was taken at this time but will be put on the agenda for further discussion and a decision on how to clean up the property.
There being no further business, the meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
September 12, 2003:
At 9:00 a.m. on Friday, September 12, 2003, the Board of Supervisors met in
special session for the official canvass of votes for the School Election held
September 9, 2003. A quorum was declared with Hickey and Aistrope present.
County Auditor Lucille Hunt and Georgene Peeler were present. Motion was made by
Aistrope to declare the following elected, Aistrope, aye; Hickey, aye.
Farragut School - George McGargill, Farragut Director District 1, (6 votes); Staci L. Scroggie, Farragut Director District 3 (to fill a vacancy), (39 votes); Bob Lynn, Farragut Director District 7, (8 votes)
Fremont Mills School - Deana Crom, Fremont Mills Director District 2, (73 votes); Gary Moles, Fremont Mills Director District 5, (77 votes)
Hamburg School - Pat Carlock, At Large, (87 votes) and Glen E. Hines, At Large (to fill a vacancy), (89 votes)
Sidney School - Heidi Lowthorp, Sidney Director District 2, (36 votes); Debbie Grudle, Sidney Director District 5, (99 votes), and Public Measure C is adopted, to change the method of electing the Board of Directors of the Sidney Community School District from electing Directors as residents of single member director districts voted on by the entire school district to electing all directors at large from the entire district by the electors of the entire district as authorized by Section 275.12(2)(a), Code of Iowa (82 votes for and 30 votes against).
Iowa Western Community College (Merged Area XIII) - Public Measure A, 227 votes for and 150 votes against, Public Measure B, 210 votes for and 152 votes against.
There being no further business, the meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
September 16, 2003:
The Fremont County Board of
Supervisors met in regular session on Tuesday, September 16, 2003, in the
Fremont County Courthouse, Boardroom, with Hickey and Aistrope present.
A quorum was declared and the meeting officially called to order at 9:00
a.m. The County Engineer did not
receive the contract for the 9:00 a.m. meeting and requested a time for
Thursday. The agenda was approved
as corrected. Minutes of the
previous Board session were read and approved.
The Sheriff's Monthly Report
was approved as received. The
following claims and payroll for September 19, 2003 were approved.
There being no further business, the meeting was adjourned.
ATTEST:
Fremont County Auditor
Keith
Hickey, Chairman
September 18, 2003:
The Fremont County Board of Supervisors met in regular session on Thursday, September 18, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous Board session were read and approved.
At 9:00 a.m. Gary Shrum, Assistant to County Engineer, met with the Board. Motion was made by Aistrope to authorize Chairman Hickey to sign the contract with Negus-Sons for Project L-7-25-2. Larson, aye; Aistrope, aye; Hickey, aye. Motion was made by Larson to authorize Chairman Hickey to sign Payment for Material Inspection Costs to IDOT on Project BROS-CO36(27)--5F-36. Aistrope, aye; Larson, aye; Hickey, aye. Motion was made by Aistrope to authorize Chairman Hickey to pay printing charges to IDOT on Project FM-CO36(33)--55-36. Aistrope, aye; Larson, aye; Hickey, aye.
At 9:30 a.m. more discussion was held in regards to addressing delinquent property taxes in the county. A statement for delinquent taxes and a letter, informing the property owner that Fremont County will sell their interest in the property, will be prepared and sent to the property owner.
Greedy Construction is cleaning up the property at 809 Ohio. The Supervisors agreed that since Greedy Construction already had machinery in the area, tearing down the building on the square, to have them clean up the property at 809 Ohio.
There being no further business, the meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
September 23, 2003:
The Fremont County Board of Supervisors met in regular session on Tuesday, September 23, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous Board session were read and approved.
At 9:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Aistrope to authorize Chairman Hickey to sign Contractor's Bond with Negus-Sons, Inc. for Project L-7-25-2 grading. Larson, aye; Aistrope, aye; Hickey, aye. Motion was made by Aistrope to authorize Chairman Hickey to sign Permits to Work in Right-of-Way with Iowa Telecommunications Services, Inc. for underground construction of copper telephone cable to a new home on 210th Street and underground construction of copper telephone cable to a new home at 1160 Plum Creek Road. Larson, aye; Aistrope, aye; Hickey, aye. Motion was made by Larson to authorize Chairman Hickey to sign Permit for Work in Right-of-Way with MidAmerican Energy for construction of trench through 110th Street for underground primary electric line. Aistrope, aye; Larson, aye; Hickey, aye.
The following resolution was approved.
RESOLUTION NO. 2003-72
Resolution to authorize Chairman to sign Easement to MidAmerican Energy Company.
WHEREAS, the Fremont County Board of Supervisors met in regular session to consider granting an Easement to MidAmerican Energy Company.
WHEREAS, MidAmerican Energy Company has requested that said Board grant them an Anchor Easement as shown on Acquisition Plat Exhibit "A" in Section 25, T69N, R42W.
Motion to adopt Resolution made by Larson.
Approved this 23rd day of September, 2003.
ATTEST:
/s/ Lucille
Hunt
/s/ Keith Hickey, Chairman aye
Fremont County
Auditor
/s/ David Aistrope
aye
By June Hardy, Asst.
Auditor
/s/ Chuck
Larson
aye
At 10:00 a.m. Neal Lashier and Harold Dinsmore met with the Board in regards to a delinquent tax property in Farragut. They stated that the building is in very bad shape, that bricks are starting to fall off, and that something has to be done. They inquired about the possibility of the county tearing the building down. Chairman Hickey stated that the county could not take care of having the building torn down but the county would assign the certificate of purchase at tax sale to the City of Farragut. It would be up to the city to take care of the property.
At 10:30 a.m. Steve Wickman met with the Board in regards to closing an alley in Anderson. The Board told him that the County Engineer is working on it and that a hearing would have to be held to determine if the alley could be closed.
There being no further business, the meeting was adjourned.
Fremont County
Auditor
Keith Hickey, Chairman
September 25, 2003:
The Fremont County Board of Supervisors met in regular session on Thursday, September 25, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous Board session were read and approved.
At 9:00 a.m. the following resolution was approved.
RESOLUTION NO. 2003-73
BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 25th day of September, 2003, that the Auditor be authorized to cancel outstanding warrants that are over two years old.
Motion made by Larson.
ATTEST:
/s/ Lucille
Hunt
/s/ Keith Hickey, Chairman aye
Fremont County
Auditor
/s/ David Aistrope
aye
/s/ Chuck
Larson
aye
At 9:15 a.m. County Engineer Dan Davis met with the Board. Motion was made by Aistrope to authorize Chairman Hickey to sign an agreement with Hungry Canyons Alliance for project plan, Hungry Canyons Stream Channel Stabilization, Grant Agreement Number 03-14F, on the East Nishnabotna River Tributary, Section 22, T69N, R40W, Fremont County. Larson, aye; Aistrope, aye; Hickey, aye.
In other business, certified letters were sent to all delinquent property tax owners where Tax Sale Certificates were assigned to Fremont County over the past several years because of nonpayment of taxes. The amount owed through October 31, 2003, was sent to the property they now occupy and if the taxes are not paid by October 31, 2003, Fremont County will sell their interest in this property.
There being no further business, meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman
September 30, 2003:
The Fremont County Board of Supervisors met in regular session on Tuesday, September 30, 2003, in the Fremont County Courthouse, Boardroom, with Hickey, Aistrope and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. The agenda was approved as posted. Minutes of the previous Board session were read and approved.
At 9:00 a.m. CPC Sandra Sillers met with the Board. Motion was made by Aistrope to authorize Chairman Hickey to sign the Financial and Statistical Report for Purchase of Service Contracts for Fremont County Case Management for the period from July 1, 2002 through June 30, 2003. Larson, aye; Aistrope, aye; Hickey, aye.
In other business, the Report of Commission of Veterans Affairs was approved. Payroll and claims for Friday, October 3, 2003, were approved.
There being no further business, meeting was adjourned.
ATTEST:
Fremont County Auditor Keith Hickey, Chairman