Board of Supervisors Minutes

November 2005

November 1, 2005:

The Fremont County Board of Supervisors met in regular session on Tuesday, November 1, 2005, in the Fremont County Courthouse, Boardroom, with Aistrope and Whipple present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

Let the records show that Larson was not present for this meeting.

The Board of Supervisors received a demand letter on the possibility of a lawsuit concerning two county elected officials. The issue has been turned over to our insurance company.

At 9:00 a.m. County Engineer Dan Davis met with the Board. The following resolutions were approved.                

RESOLUTION NO. 2005-60

RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT

WHEREAS, the Fremont County Board of Supervisors held a letting for construction projects on October 27, 2005, and

WHEREAS, bids were received for Secondary Road Project L-17-36-3, a twin 6’x 6’x 44’ Reinforced Concrete Box Culvert with a slope tapered inlet and flume outlet, and

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to Gus Construction Co., Inc. of Casey, Iowa for the low bid of $154,103.70.  The cost of this project shall be paid from Secondary Road funds.

Motion to approve made by Whipple.

Approved this 1st day of November, 2005. 

ATTEST:

/s/ Joan Kirk                                                                                                 /s/ David Aistrope, Chairman    aye 
Fremont County Auditor                                                                              /s/ John E. Whipple                     aye      
                                                                                                                            Chuck Larson                         absent

RESOLUTION NO. 2005-61

STOP AT INTERSECTION RESOLUTION

WHEREAS:   the Board of Supervisors is empowered under authority of Sections 321.236 and 321.255 of the Code of Iowa to designate any secondary road intersection under their jurisdiction as a STOP intersection and to erect STOP signs at one or more entrances to such intersection, and

WHEREAS:   traffic on 340th Avenue is endangered by traffic from the east on 130th Street between Section
14 and 23, T70N-R41W in Riverside Township, and

NOW, THEREFORE, BE IT RESOLVED by the Fremont County Board of Supervisors that the
secondary road approach from the east be designated as a "STOP approach" to the above described
intersections and that a STOP sign shall be erected accordingly.

 Motion to approve made by Whipple.

 ATTEST:

/s/ Joan Kirk                                                                                                 /s/ David Aistrope, Chairman    aye 
Fremont County Auditor                                                                              /s/ John E. Whipple                     aye      
                                                                                                                            Chuck Larson                         absent

Passed and approved this 1st day of November, 2005.                

At 9:15 a.m. Joan Kirk, Auditor, said polling place cost estimates for materials and labor to make polling places accessible for individuals with disabilities would be sent in to the Secretary of State’s Office by the end of this week. Grants will be awarded with HAVA funds for up to $2,500 per polling site, or 75% of the cost of the project, whichever is less. The county will pay 100% of the cost, the most expensive for Fremont County being $1,800. The program will reimburse the county for 75% of the cost and the polling places will be responsible for reimbursing the county for the remainder.

In other business, claims for November 4, 2005 were approved.

At 10:00 a.m., there being no further business, Whipple made a motion to adjourn. Aistrope, aye; Whipple, aye.

 ATTEST:

Fremont County Auditor                                                                                             David Aistrope, Chairman

November 3, 2005:

The Fremont County Board of Supervisors met in regular session on Thursday, November 3, 2005, in the Fremont County Courthouse, Boardroom, with Aistrope, Whipple and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. Sandie Sillers, Fremont County CPC/Community Services Director, met with the Board regarding attorney fees for commitment. Whipple made a motion to direct the Central Point of Coordination Administrator to continue the county’s guidelines of paying up to $150.00 for attorney representation of either mental health commitment client or substance abuse commitment client. Larson, aye; Whipple, aye; Aistrope, aye.

The following claim was approved for a hand written warrant. General Basic Fund: Treasurer-State of Iowa, Golf Course Sales Tax, 402.22.

In other business, the Recorder’s Monthly Report was approved.

At 10:05 a.m., there being no further business, Whipple made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

 ATTEST:

Fremont County Auditor                                                                                                 David Aistrope, Chairman

November 8, 2005:

The Fremont County Board of Supervisors met in regular session on Tuesday, November 8, 2005, in the Fremont County Courthouse, Boardroom, with Aistrope, Whipple and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. David Owen did not come to his 9:00 a.m. appointment.

At 9:15 a.m. Joan Kirk, Auditor, presented to the Board an Agreement between Secretary of State and Fremont County regarding 2005 Voting System Funding Allocation and Draw Down Request Form for $84,0303.00. These funds were allocated to Fremont County to purchase new voting equipment to be in compliance with Help America Vote Act (HAVA). The County’s up-front cost will be approximately $10,902.00. Whipple made a motion for Chairman Aistrope to sign the agreement. Aistrope, aye; Whipple, aye; Larson, aye.

At 9:30 a.m. Dan Davis, County Engineer, presented for signing contracts and bonds with Gus Construction Company for Prater Box Project #L-17-36-3. This will be paid out of local funds for $154,103.70. Motion was made by Larson for Chairman Aistrope to sign the contracts and bonds. Larson, aye; Aistrope, aye; Whipple, aye. Larson made a motion to sign Utility Permit for Extreme Trenching for Quest Cable to house at 1826 370th Ave. to repair a cable. Larson, aye; Aistrope, aye; Whipple, aye. Larson made a motion to sign final payment voucher for Ft Dodge Asphalt, Project FM-CO 36 (40)—55-36. Larson, aye; Aistrope, aye; Whipple, aye.

At 10:00 a.m. Scott Sheldon met with the Board regarding cleaning a roadway ditch on 200th Street. He would like to do this in conjunction with the Blue Stem Program, through the Soil Conservation Service. Whipple asked Sheldon to get an estimate of what the County’s cost would be.

In other business, the following claim was approved for a hand written warrant. Secondary Road Fund: Ford Credit, $23,284.89.

Payroll was approved for November 10, 2005.

At 10:25 a.m., there being no further business, Whipple made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

 ATTEST:

Fremont County Auditor                                                                                             David Aistrope, Chairman

November 10, 2005:

At 8:30 a.m. on November 10, 2005, a department head meeting was held in the Fremont County Courthouse, Boardroom. Present were David Aistrope, John Whipple, Chuck Larson, Dan Davis, Art Claiborne, Steve Whitehead, Judy Crain, Arnold Emberton, Margaret Henkle and June Hardy. Aistrope stated that Delta Dental Insurance will be going up 3% and that health insurance needs to be discussed. Dan Davis asked if there would be interest in a county logo. It was the consensus of those present that it would be a good idea. Whipple mentioned that maybe the art departments in the county schools could be involved. Art Claiborne reported on an article in USA Today regarding the effects that the war in Iraq is having on returning veterans. He also gave information on medical services available to veterans.

The Fremont County Board of Supervisors met in regular session on Thursday, November 10, 2005, in the Fremont County Courthouse, Boardroom, with Aistrope, Whipple and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:30 a.m. Bill Horton from the Mills County Engineer's Office met with the Board. Motion was made by Whipple to authorize Chairman Aistrope to sign the final payment voucher #2, in the amount of $4167.30 for Project STP-E-CO36(36)--8V-36, for the Southern Loess Hills Welcome Center. Larson, aye; Whipple, aye; Aistrope, aye. Paper work will be completed for Fremont County to be reimbursed.

At 10:30 a.m., there being no further business, motion was made by Whipple to adjourn.

ATTEST:

Fremont County Auditor                                                                                             David Aistrope, Chairman

November 15, 2005:

The Fremont County Board of Supervisors met at ISAC Fall School in Des Moines at 8:00 a.m. on Tuesday, November 15, 2005, with Aistrope and Larson present. Whipple was absent. A teleconference call was made to the Auditor's Office. Motion was made by Larson to continue the canvass of City Election until Thursday, November 17, at 9:00 a.m. Larson, aye; Aistrope, aye. There being no further discussion, motion was made by Larson to adjourn.

ATTEST:

Fremont County Auditor                                                                                             David Aistrope, Chairman

November 17, 2005:

The Fremont County Board of Supervisors met in regular session on Thursday, November 17, 2005, in the Fremont County Courthouse, Boardroom, with Aistrope, Whipple and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. motion was made by Whipple to approve the board minutes of November 10, 2005.

At 9:05 a.m. the Board of Supervisors continuing the canvass of City Election from November 15, 2005, and concurring with the County Auditor, held the official canvass of votes cast in the November 8, 2005, City Election. Supervisors Aistrope, Whipple and Larson were present. County Auditor Joan Kirk and Georgene Peeler, Assistant Auditor, were present. Motion was made by Larson to declare the following elected. Whipple, aye; Larson, aye; Aistrope, aye.

City of Farragut – Thomas R. Shull, Mayor (60 votes); Farragut Council – Harold Dinsmore (51 votes); C. Neil Lashier (59 votes); Becki Sickman (58 votes).

Farragut Public Measure A – (63 yes votes) and (1 no vote).

City of Hamburg, Council At Large – Dale Kirkpatrick (99 votes) and Terri M. Moore (105 votes).

Hamburg Public Measure B – (158 yes votes) and (38 no votes).

Hamburg Public Measure C – (145 yes votes) and (51 no votes).

Hamburg Public Measure D – (114 yes votes) and (88 no votes).

City of Hamburg Council Ward II – Rhonda Lucas (51 votes) and Deb Tiemeyer (25 votes).

City of Imogene – Dorothy M. Colwell, Mayor (16 votes); Imogene Council – Kim Bojan (13 votes); Chris Pelster (14 votes); Sandy Sexton (15 votes).

City of Randolph – Vance A. Trively, Mayor (50 votes); Randolph Council – Janice Bliss (54 votes); Fred Fichter (52 votes); Manford Foster (47 votes); Alan D. Al Marshall (41 votes); Allen Wendland (48 votes); Donald Wolfe (57 votes).

City of Riverton – Dennis Phillips, Mayor (39 votes); Riverton Council – Ricky C. Barton II (58 votes); Roger Booker (36 votes); Cory Gordon (56 votes); Michael Lundy (39 votes); Clarence D. Parkison (27 votes); Brent Hopkins (W/I) (27 votes). Hopkins and Parkison tied. Clarence D. Parkison won by draw of the Board of Supervisors.

City of Sidney – Doug Hobbie, Mayor (189 votes); Sidney Council – David L. Collins (103 votes); Troy James Gorham (137 votes); Ryan Kersten (174 votes); Dave Vanderpluym (140 votes).

Sidney Public Measure E – (108 yes votes) and (120 no votes).

Sidney Public Measure F – (102 yes votes) and (125 no votes).

City of Sidney Council Vacancy – Joe Travis (184 votes).

City of Tabor – Dave Roberts, Mayor (150 votes); City of Tabor Council – Donald Baggs (113 votes); Dolores J. Moles (146 votes); Randy L. Wirth (146 votes).

Tabor Public Measure G – (72 yes votes) and (94 no votes).

Tabor Public Measure H – (73 yes votes) and (91 no votes).

City of Thurman – Carolyn Travis, Mayor (29 votes); Thurman Council – Vera Carter (18 votes); Jeff Porter (35 votes); Glen Travis (39 votes); Rodney Umphreys Sr. (24 votes); Jim Keightley (W/I) (19 votes); Raymond Myre (W/I) (18 votes). Carter and Myre tied. Raymond Myre won by draw of the Board of Supervisors.

City of Thurman – Mary Kesterson, Treasurer (42 votes).

At 10:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Whipple to authorize Chairman Aistrope to sign a Work in ROW Permit for Danley Lorimor, East side L-68 near Walnut Creek. Aistrope, aye; Whipple, aye; Larson, aye.

In other business, the Board signed a letter of support to Trees Forever supporting the planning of a native plant area at Southern Loess Hills Welcome Center. The Board agreed to serve as local government partner to administer funds back to Southern Loess Hills Welcome Center.  

Claims for November 18, 2005 were approved.

At 10:35 a.m., there being no further business, Whipple made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye

ATTEST:

Fremont County Auditor                                                                                                 David Aistrope, Chairman

November 22, 2005:

The Fremont County Board of Supervisors met in regular session on Tuesday, November 22, 2005, in the Fremont County Courthouse, Boardroom, with Aistrope, Whipple and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. David Owen met with the Board regarding appointment to Medical Examiner. He stated that Dr. Ashler will be retiring as County Medical Examiner January 1st. Owen stated that he is an Advanced Registered Nurse Practitioner and that he is interested in becoming a Medicolegal Death Investigator for the county under the supervision of Dr. Largen and Dr. Woltemath, Deputy Coroners. He presented letters of recommendation from Dr. Ashler and Dr. Largen. He stated that there will be a week of training, with a limited number of grants available to cover expenses. He inquired that if he did not receive a grant, if the county might pay just the cost of enrollment in the amount of $700. He also requested that the Board write a letter of recommendation.

At 9:15 a.m. County Engineer Dan Davis met with the Board. Motion was made by Whipple to authorize Chairman Aistrope to sign an IDOT Universal Payment Voucher with HGM in the amount of $3498.92 for engineering services on the Knox Road (J34) Alignment Study from L44 to 270th Ave. Larson, aye; Whipple, aye; Aistrope, aye.

Motion was made by Whipple to authorize Chairman Aistrope to sign an Application for Approval of Underground Construction County Highway Right-of-Way for Iowa Telecommunications, Inc. for moving telephone pedestal 20 feet from existing location 2687 200th Street Larson, aye; Whipple, aye; Aistrope, aye.

At 9:30 a.m. motion was made by Whipple to approve the Sheriff's Union tentative agreement. Larson, aye; Whipple, aye; Aistrope, aye.

Payroll was approved for November 25, 2005. The following claim was approved for a hand-written warrant. General Basic Fund: Achenbach Construction, Labor/Materials-Sidewalk, 8511.50.

At 10:20 a.m., there being no further business, motion was made by Whipple to adjourn.

ATTEST:

Fremont County Auditor                                                                                             David Aistrope, Chairman

November 24, 2005:

No Scheduled Board Meeting. Courthouse Closed for Thanksgiving. 

November 29, 2005:

The Fremont County Board of Supervisors met in regular session on Tuesday, November 29, 2005, in the Fremont County Courthouse, Boardroom, with Aistrope, Whipple and Larson present. A quorum was declared and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved. The agenda was approved as posted.

At 9:00 a.m. County Engineer Dan Davis met with the Board. Motion was made by Larson to authorize Chairman Aistrope to sign a Work in ROW Permit for Charles Weber on 210th Avenue Road. Larson, aye; Whipple, aye; Aistrope, aye.

At 9:15 a.m. Mike Heng met with the Board concerning beaver dams in the West Benton Ditch. Heng thought it would cost between $1200 and $1500 to remove them. With $2100 in the West Benton Ditch budget, Whipple made a motion to authorize the clearing of the beaver dams. Larson, aye; Whipple, aye; Aistrope, aye.

At 9:30 a.m. Joan Kirk, Auditor, presented the Board with the County TIF Certificates for their approval. Motion by Larson for Chairman Aistrope to sign. Larson, aye; Whipple, aye; Aistrope, aye.

At 9:45 a.m. Sandie Sillers, Fremont County CPC/Community Services Director, discussed hiring another case manager. She said her current case managers are carrying heavy caseloads which has resulted in paying some comp time. Sillers' other concern was office space for a new case manager; she felt she would not have sufficient office space.

The following claim was approved for a hand-written warrant. Secondary Road Fund: Farragut Oil, Inc., Diesel, 13,835.19.

At 11:00 a.m. there being no further business, Whipple made a motion to adjourn. Aistrope, aye; Whipple, aye; Larson, aye.

ATTEST:

Fremont County Auditor                                                                                         David Aistrope, Chairman

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