Board of Supervisors Minutes
December 2018

December 4, 2018:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 4, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Graham, and Hendrickson present.  A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Sandy Parmenter with the Valley News Today, Dustin Sheldon, Cara Morgan with Golden Hills RC & D and Rick Wilson with JEO Consulting Group were present for this meeting.  

Motion was made by Hendrickson to approve the following Resolution 2018-64.  Motion carried unanimously.

RESOLUTION NO.  2018-64                 

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 4th day of December, 2018, that the following transfer of funds be approved and made:  $10,199.86 from the TIF Rebate Fund, to the LMI Assistance Fund, as stated in the Waubonsie Ridge Agreement.

Motion to approve transfer made by Hendrickson.
 

Motion was made by Hendrickson to approve the following Resolution 2018-65.  Motion carried unanimously.

RESOLUTION NO.  2018-65                                                                 

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 4th day of December, 2018, that the following transfer of funds be approved and made:  $608,675.00 from the Rural Services Basic Fund, share of Rural Services taxes, to the Secondary Road Fund and $46,732.00 property tax relief of local option taxes, from the Rural Services Basic Fund to the Secondary Road Fund.

Motion to approve transfer made by Hendrickson.
 

Cara Morgan with Golden Hills RC & D and Rick Wilson with JEO Consulting Group met with the board regarding a change in the number of the Nishnabotna Confluence case studies.

Motion was made by Hendrickson to approve the recommended change of four case studies from the original plan of eight case studies. Motion carried unanimously. 

Motion made by Hendrickson to approve the distribution of the funds that Fremont County is responsible for the 2019-2020 library contracts. Hamburg receives 29%, Randolph 16%, Sidney 29%, and Tabor 26% of the funds. Motion carried unanimously. 

Claims were approved for December 7, 2018. 

In other business, the Sheriff’s Monthly Report for October and the Recorder’s Monthly Report for November were approved. 

At 9:35 a.m., there being no further business, Graham made a motion to adjourn. Motion carried unanimously.

ATTEST: 

Fremont County Assistant Auditor                                                                                Terry Graham, Vice-Chairman

December 11, 2018:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 11, 2018, in the Fremont County Courthouse Boardroom, with Graham and Hendrickson present.  Let the records show that Hickey was not present for this meeting. A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Sandy Parmenter with the Valley News Today, Dustin Sheldon, and Larry Inman were present for this meeting. 

At 9:00 a.m. Dan Davis, Engineer, and Robbie Kromminga, Assistant Engineer, met with the board for bid opening regarding a repair for a flume failure on 180th Street. Bids were as follows: Dixon Construction bid $347,503.00; Iowa Bridge & Culvert LC bid $454,260.60; Gus Construction Co. bid $343,590.45. Davis stated he would review the bids and come back next week to award the contract. 

Engineer Davis met with the board regarding an agreement for design services with HGM Associates for bridge replacement project on Manti Road over Fisher Creek. There is a portion of this project that is likely to come from the Federal Government, so Davis would like HGM to get a start on this project to take advantage of the money. Motion made by Hendrickson to allow Vice-Chairman Graham to sign the agreement for design services with HGM Associates for $65,900.00. Motion carried unanimously. 

Motion was made by Hendrickson to allow Vice-Chairman Graham to sign GAX fund request for payment under CDBG for the Iowa Watershed Approach Project. Motion carried unanimously. 

Supervisor Graham stated he would like to wait until Chairman Hickey was present to discuss Hotel/Motel Funds. It will be placed on the agenda again next week. 

Larry Inman met with the board requesting to purchase county held tax certificate number 2012-319 on a property located in Randolph.  Motion was made by Hendrickson to set up a public hearing and start the process for purchase of tax sale certificate. Motion carried unanimously. 

Claims were approved for December 14, 2018. 

At 9:28 a.m., there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

December 18, 2018:

The Fremont County Board of Supervisors met in regular session on Tuesday, December 18, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Graham, and Hendrickson present.  A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Engineer Dan Davis, Sandy Parmenter with the Valley News Today, Dustin Sheldon, John Whipple, Sheryl Sanders, Pat Hume, Keith Bruck, and Wendy Mueller were present for this meeting. Margie Ann Connors was present by telephone. 

At 9:00 a.m., motion made by Graham to go into public hearing regarding the vacation of a portion of 335th Avenue. Motion carried unanimously. Margie Ann Connors phoned in to be present for the hearing. After initial hearing we have been waiting for easements. Craig Athen providing easements to surrounding property owners. Engineer Davis said the requirements had been met and he has a resolution for the vacation. He recapped the 1/3 cost share and that it would be approximately $6500 per entity. Connors asked if the property line would be surveyed by the engineer. Davis confirmed that it would. She asked if the poles will be put back on the line not on one property or the other. Davis said that they would be put in the middle. She asked who determines how close the poles crop can be planted. Davis said that he believed that they would farm as close to the poles as possible, but he cannot speak for the farmers. Connors asked if there was a timeline. Davis stated he would work with all parties involved to get it done. Davis discussed the details of the resolution. There being no further comments, Hendrickson made a motion to go out of public hearing. Motion by Graham approve the resolution to vacate a portion of 335th Avenue. Motion carried unanimously.

RESOLUTION FOR ROAD VACATION

FREMONT COUNTY RESOLUTION NO. 2018-66

WHEREAS, This being the date and time set for the hearing on the proposed vacation and closure of a portion of Fremont County Secondary Road, described as follows:

Road No. 14 (335th Ave.) Beginning at the S ¼ Cor. Of Sec. 16, T67N, R41W of the 5th P.M., thence North to the center of said Sec. 16-67-41, Thence North along the West line of the NE ¼ of said Section 16, 238 feet more of less to the South Easterly
Right of Way of 295th Street, the point of termination approximately 0.55 Mile in length. See exhibit A.

WHEREAS, No objections have been received, either in writing or by persons present.

NOW THEREFORE BE IT RESOLVED by the Fremont County Board of Supervisors that the section of roadway from the S1/4 of Section 16, T67N, R41W be ordered vacated and closed.

Motion made by Graham and seconded by Hendrickson.

Approved this 18th day of December, 2018.

ATTEST:

/s/ Dee Owen, Auditor                                                             /s/ Randy Hickey, Chairman   aye.
Fremont County Auditor  

Engineer Dan Davis met with the board regarding the following:

Motion made by Hendrickson to award a construction contract to the low bidder, Gus Construction Co. for Project L-5-17-1- -73-36. Motion carried unanimously.

RESOLUTION NO. 2018-67

RESOLUTION TO ACCEPT LOW BID AND AWARD CONSTRUCTION CONTRACT

WHEREAS, the Fremont county Secondary Roads Department held a letting for construction projects on December 11, 2018, and

WHEREAS, three (3) bids were received for Bridge Replacement – TWIN BOX L-5-17-1- - 73-36

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Fremont County that the contract be awarded to GUS CONSTRUCTION CO., INC. OF CASEY IOWA for the low bid of $343,590.45.  The cost of this project shall be paid from Local Funds.

Motion to approve made by Hendrickson.

Approved this 18th day of December, 2018.
 

Wendy Mueller and Keith Bruck, West Central Community Action, went over last year’s program totals regarding services provided to residents of Fremont County. They are requesting funding FY19 of $3,500, being the same as last year. The board agreed that $3,500 was a good investment for the $599,235.00 of services that were provided in FY18. Motion made by Hendrickson to approve the budget allocation of $3500 for FY19. Motion carried unanimously. 

Supervisor Graham discussed changes to the Hotel/Motel Tax. He went over the figures for the last four years. He advised that American Meter is using one of the hotels by Sapp Bros. to house extra workforce for their plant. He discussed the countywide trail system, the website, and other new projects. His suggestion was to condense the money into two funds. 50% to a restricted fund to save for future projects and 50% to tourism, etc. Graham’s only concern is putting restrictions on the allocations. He would like to see a cap on the funds per year in case you have an exceptional year. Whipple questioned if letting the money sit in a fund was legal. Graham stated that it was. Sheldon stated that he didn’t think it was possible to place a cap on something that states it must be a 50% allocation. Pat Hume recapped the last couple of years. In 2017, they had 11,079 visitors and in 2018 they have had 9,252 to date. They have 74 volunteers. Sanders presented actuals from the last four years from their budget for the board to review in their decision process. After much discussion, the board felt the conversation was good and will consider this matter again. 

Motion was made by Graham to approve the following resolution.  Motion carried unanimously.

RESOLUTION NO.  2018-68

BE IT HEREBY RESOLVED by the Fremont County Board of Supervisors this 18th day of December, 2018, that the following holidays shall be observed by the Fremont County Courthouse Offices during the 2019-year.
 

Motion by Graham and carried unanimously.
 

The board discussed county held tax certificate 2012-319. Larry Inman is interested in purchasing the certificate. Motion made by Hendrickson to approve the following assignment of certificate of purchase at tax sale resolution and resolution of assignment of certificate of tax sale purchase. Motion carried unanimously.

RESOLUTION NO. 2018-69

RESOLUTION APPROVING THE ASSIGNMENT OF CERTIFICATE OF PURCHASE AT TAX SALE TO THE FOLLOWING:

WHEREAS, Larry Inman, 1664 330th AVE, Randolph, Iowa, 51649, are desirous of obtaining a certificate of tax sale purchase for $632.00 for the following: 

Parcel Number 450450152000000, Tax Sale Certificate number 2012-319 – 66’ x 110’ of Track in the NE1/4 NW1/4 16-70-41 in the Town of Randolph, Fremont County, Iowa, according to the recorded plat thereof.  

WHEREAS, Fremont County is desirous of avoiding the expense of tax redemption procedure, and

WHEREAS, the transfer of said certificate of tax purchase to, Larry Inman, 1664 330th AVE, Randolph, Iowa, 51649, is in the better interest of the County and is in the better interest of Larry Inman to eliminate any form of liability to Fremont County, now

THEREFORE, it is hereby resolved that the Chairman of the Board of Supervisors is authorized and directed to execute the assignment of certificates of tax purchases of this real estate upon receipt of payment.

IT IS SO RESOLVED, this 18th day of December, 2018.
 

RESOLUTION NO. 2018-70

ASSIGNMENT OF CERTIFICATE OF TAX SALE PURCHASE

Fremont County does hereby transfer the certificate of tax sale purchase regarding the described real estate to Larry Inman, 1664 330th AVE, Randolph, Iowa, 51649, as follows: 66’ x 110’ of Track in the NE1/4 NW1/4 16-70-41in the Town of Randolph, Fremont County, Iowa, according to the recorded plat thereof. The county shall endorse the tax sale certificate as necessary to complete this assignment upon receipt of payment of $632.00.

Dated this 18th day of December 2018.

ATTEST:

/s/Dee Owen                                                                                                           /s/ Randy Hickey, Chairman
Fremont County Auditor

STATE OF IOWA, FREMONT COUNTY SS:

On this 18th day of December, 2018, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Randy Hickey, to me personally known, who being by me duly sworn, did say that he is a member of the Fremont County Board of Supervisors and that said instrument was signed on behalf of the Fremont County Board of Supervisors and hereby acknowledge the execution of the foregoing instrument to be the voluntary act and deed of the Fremont County Board of Supervisors, by it and by his voluntarily executed.

/s/ Kristi O’Neal
Notary Public in and for the State of Iowa 

Motion made by Graham to set the regular meeting date for next week to be on Thursday, December 27^th due to the holiday closure. Motion carried unanimously. 

The board canvassed the IWCC Special Election. There were 91 votes in favor of the public measure and there were 30 votes against the measure. Motion by Hendrickson to confirm election results & make them official. Motion carried unanimously.  

Claims were approved for December 21, 2018. 

At 10:12 a.m., there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

December 27, 2018:

The Fremont County Board of Supervisors met in regular session on Thursday, December 27, 2018, in the Fremont County Courthouse Boardroom, with Hickey, Graham, and Hendrickson present.  A quorum was declared, and the meeting officially called to order at 9:00 a.m. Minutes of the previous board session were read and approved.  The agenda was approved as posted. 

Let the records show that Cara Morgan with Golden Hills RC & D, George Parris, PE, and Rick Wilson with JEO Consulting, Assistant Engineer Robbie Kromminga, and Sandy Parmenter with the Valley News Today were present for this meeting. 

Assistant Engineer Robbie Kromminga met with the board for the signing of the following;

Motion made by Hendrickson to allow Chairman Hickey to sign work in right-of-way permit for MidAmerican Energy to construct a lift pole with a down guy & replace existing overhead transformer pole .25 miles south of intersection of Hwy 2 and 340th Avenue. Motion carried unanimously. 

Motion made by Hendrickson to allow Chairman Hickey to sign payments for IDOT project testing costs for BRS-CO36(74) - -  60-36 (J-18 Plum Creek Box) and STP-S-CO36(59) - - 5E-36 (Knox Box). Motion carried unanimously. 

Rick Wilson, JEO Consulting met with the board to discuss Engineering Task Order #1. He discussed that this order is for pre-design evaluation, study and report, conceptual specification development, conceptual design, conceptual design review, conceptual cost engineering, conceptual cost estimation, agency coordination, permitting and/or coordination. It also covers labor rates. Motion by Hendrickson to allow Chairman Hickey to sign Task Order #1 for the East and West Nishnabotna Watershed Management Project. Motion carried unanimously.  

Motion made by Graham to set the regular meeting date for next week to be on Wednesday, January 2nd due to the holiday closure. Motion carried unanimously. 

Claims were approved for December 28, 2018.

At 9:14 a.m., there being no further business, Hendrickson made a motion to adjourn. Motion carried unanimously.

ATTEST:

Fremont County Auditor                                                                                Randy Hickey, Chairman

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